Tools & Strategy for Managiing Resource Availability & Assignments Across a Large Number of Field Projects
Posted on 2011-03-15
- Large Engineering Consulting Firm with 4 major divisions/groups cross utilizing resources for many projects in the field.
- Each group has its own schedule and direct reporting resources.
- 3 groups use MS Project 2010 Professional; 1 group uses a spreadsheet based schedule.
- Each group has its MS Project 2010 file set-up in a different way.
- Each group needs to use / cross leverage each other's resources for various projects.
- Each group spends a lot of time figuring out resource available across the groups to support their own group's project.
- There is no central system telling each group that someone is booked already for a time period.
- Managers and admins spend a lot of time requesting and trying to find available resoures working across each group.
- Two groups try to share their MS Project Files and each group's admin trys to manually input the other group's info so that they know where their own resources stand in terms of availability
- All 4 groups release their business/organzations schedule, and often have inconsistent and wrong resource assignments, project dates, etc as they attempted to input each other information into their own schedule format and MS Project File.
- Often field projects may be extended or may end early but the resource availabilty does get immediately updated until the whole cycle of discussions and schedule trading takes place betweeen the groups occurs. The ability for the person on the project to update his availablility through a mobile app, outlook exchange calendar interface with project, or web app
1) If we implement MS Project Server 2010, then will then solve many of the problems stated above? Is so, then how?
2) We use MS Project 2010 heavily for most projects, is there a better solution to the problems without going to MS Project Server 2010?
Thanks for your help and advice.