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How do I specify the username as the alias when mail enabling multiple accounts in Exchange 2010

Posted on 2011-03-17
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Last Modified: 2012-05-11
Dear Experts,

We have a large number of users 1000+ in our AD domain and we would like to enable their email accounts in Exchange. Our users have their school admission number as their username, but when we try to enable the email accounts, it automatically generate the email alias as the users full name.

Is there a way that we can change this so when the accounts are created, the users actual username is used as the alias instead?

Any help gratefully appreciated.

andymellor
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Question by:andymellor
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3 Comments
 
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Expert Comment

by:waleeda
ID: 35155003
you can do that through email address policy

please check that URL:

http://technet.microsoft.com/en-us/library/bb232171.aspx
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Author Comment

by:andymellor
ID: 35155157
Thanks for this, it is very useful.

However, it only allows me to set the alias as the email address. This is fine, but how do I specify what should be used as an alias?

I'd like the users username to be set as the alias.

Thanks for the help so far.

andymellor
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Accepted Solution

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waleeda earned 500 total points
ID: 35155188
Use the EMC to edit an e-mail address policy
You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "E-mail address policies" entry in the Mailbox Permissions topic.

In the console tree, navigate to Organization Configuration > Hub Transport.
In the result pane, click the E-mail Address Policies tab, and then select the policy you want to edit.
In the action pane, click Edit.
 On the Introduction page, edit the following fields to define the recipient scope:
Name   This box contains the display name of the e-mail address policy that you specified when it was created. You can modify the name. The name can contain as many as 64 characters but cannot include wildcard characters.
Select the recipient container where you want to apply the filter   If you want to specify a different recipient container, click Browse to open the Select Organizational Unit dialog box. Specify an organizational unit (OU), and then click OK. The recipient container filters the recipients that the e-mail address policy will affect based upon their location in Active Directory.
Select the recipient types you want to include in the policy. You can select All recipient types or The following specific types. If you select The following specific types, you can select one or more of the following recipient types:
Users with Exchange mailboxes   Select this check box if you want your e-mail address policy to apply to users who have Exchange 2010, Exchange Server 2007, or Exchange Server 2003 mailboxes. Users with Exchange mailboxes are those that have a user domain account and a mailbox in the Exchange organization.
Users with external e-mail addresses   Select this check box if you want your e-mail address policy to apply to users who have external e-mail addresses. Users with external e-mail accounts have user domain accounts in the Active Directory directory service, but use e-mail accounts that are external to the organization. This enables them to be included in the global address list (GAL) and added to distribution lists.
Resource mailboxes   Select this check box if you want your e-mail address policy to apply to Exchange resource mailboxes. Resource mailboxes let you administer company resources through a mailbox, such as a conference room or a company vehicle.
Contacts with external e-mail addresses   Select this check box if you want your e-mail address policy to apply to contacts with external e-mail addresses. Contacts with external e-mail accounts do not have user domain accounts in Active Directory, but the external e-mail address is available in the GAL.
Mail-enabled groups   Select this check box if you want your e-mail address policy to apply to security groups or distribution groups that have been mail-enabled. Mail-enabled groups are similar to distribution groups. E-mail messages that are sent to a mail-enabled group account will be delivered to several recipients.
 On the Conditions page, edit the following fields to further filter the recipients who will be affected by this e-mail address policy:
Step 1: Select condition(s)   Use this section to set one or more conditions for your e-mail address policy. If you don't want to set any conditions for the policy, don't select any of the check boxes.
You can select from the following conditions:
Recipient is in a State or Province   Select this check box if you want the e-mail address policy to include only recipients from specific states or provinces. This information is contained on the Address and Phone tab in the recipient's properties.
Recipient is in a Department   Select this check box if you want the e-mail address policy to include only recipients in specific departments. This information is contained on the Organization tab in the recipient's properties.
Recipient is in a Company   Select this check box if you want the e-mail address policy to include only recipients in specific companies. This information is contained on the Organization tab in the recipient's properties.
Note:
The State or Province, Department, and Company conditions are based on attributes that are applicable only to mailboxes, mail users, and mail contacts. These conditions do not apply to mail-enabled distribution groups. If you configure any of these conditions for an e-mail address policy, you will in effect be excluding all mail-enabled distribution groups.
Custom Attribute equals Value   There are 15 custom attributes for each recipient. There is a separate condition for each custom attribute. If you want the e-mail address policy to include only recipients that have a specific value set for a specific custom attribute, select the check box that corresponds to that custom attribute.



reference

http://technet.microsoft.com/en-us/library/bb232171.aspx

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