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Choose what "alias" to send emails in outlook?

Posted on 2011-03-17
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Last Modified: 2012-05-11
I am trying to figure out the best way for one of our users to send email. She has two different email addresses because we have two different companies, our user sends out emails and it defaults to the main one which is set in exchange. She is looking to do a specific project which she needs to send out email from the other address so when someone reply's they see the other alias (not defaullt). Is there a way she can choose what email address to send from when she sends out specific emails. Id rather not setup a second email account if I dont have to. Is there a way to do this? She is using outlook 2007, and we are on exchange 2007.
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Question by:JessicaWatters
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Nivlesh earned 400 total points
ID: 35155841
interesting question. I would have created another account. Take this "other" email address off this account and put it on the new account. Create a forwarding rule on the new account so that it forwards everything to the old account. Give the old account full privs on the new account.

Then in outlook. when creating a new email, click on Options and click to enable the From field. Then go back into the email and in the from field, choose the new email address (which is the alias) and then send as per normal.

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by:JessicaWatters
ID: 35156149
SO then to create this new account I would then have to create another user in AD  to link then correct?
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Expert Comment

by:Nivlesh
ID: 35156479
yes thats correct. btw r u in australia?
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Author Comment

by:JessicaWatters
ID: 35156498
no US
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Author Comment

by:JessicaWatters
ID: 35156583
Where do I give the old account "full priveledges" on new account? Must I open the old account and set it in there, and if so where/how?
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Author Comment

by:JessicaWatters
ID: 35157531
Do I set the permission on the individual folders such as inbox and sent items to full perm of old user? Or is there another spot where I would set full privledge?
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Author Comment

by:JessicaWatters
ID: 35157538
Sorry I meant in the new users outlook to give perm to the old user.
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Author Comment

by:JessicaWatters
ID: 35158508
Is this the same as Delagating access to send on behalf of the old user? I dont want the email to say that it was sen on behalf of someone....just to have the other email alias as I mentioned.
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Assisted Solution

by:Nivlesh
Nivlesh earned 400 total points
ID: 35161823
Hi jessicawatters

This is what I meant.
1. Lets have your user be called user1.
2. user1 had email address user1@abc.com and user1@def.com and default email address is user1@abc.com
3. take off the email address user1@def.com from user1
4. create a new user user2
5. give user2 the email address user1@def.com and make it the default email address (dont think the default address is needed though)
6. under the Security tab in user2's account in active directory, add user1 and ensure the permission Send As is allowed. Ensure user1 is not in a group for which the Send As permission is denied on user2's account
7. under Exchange General, click on Delivery Options abd then under Forwarding address tick Forward to: and then select user1
8. In user1's outlook, open a new email, go to options and ensure you tick the button to show the From field.
9. Then in Outlook, when writing an email, in the from field, type the email address user@def.com and this should now be sent using this other address.

Hope this helps
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