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Rogue Sharepoint check-in requirement

Posted on 2011-03-17
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Last Modified: 2012-05-11
Hi Experts,

We have 2 doc libraries in a site that each use InfoPath forms as content types as well as document uploads.  Versioning is enabled (major only), but check-in/check out is not enabled on either.  

Most files are well-behaved, but in one library, an xml file created from an InfoPath form-based content type is showing up in the Managed Checked Out Files screen, when it doesn't require checking in.

In the other library, 4 PDF files were uploaded and are appearing in that library's Managed Checked Out Files screen.

Both libraries originally required CO/CI, but these files were all uploaded/created AFTER that setting was removed.  

The users need to be able to start workflows on the files and can't if they can't see the files.  Any suggestions?

We're running MOSS 2007 Enterprise edition, SP2.

I appreciate the help.
nsy
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Question by:nsyyoung
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Pstry earned 500 total points
ID: 35163272

While CheckIn/CheckOut is not required, it is still available to user. That is: you can CI/CO on demand on every library on the system regardless of this settings.

What is more - if document library has some mandatory properties (fields) - when user uploads file it is automatically checked out and dialog is present to user to enter required information. Now if user cancels dialog file remains checked out.

If you are sure that users do not use CI/CO option - please check if library has mandatory fields.
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Author Comment

by:nsyyoung
ID: 35165666
I thought of that, and yes, they're all optional except Name, which is required by default.  There are 56 content types in each of the libraries. Keeping track of which fields are required would have been a nightmare.
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Author Comment

by:nsyyoung
ID: 35165729
I take it back.  There are some required fields.  It took a while to go through all 56 content types.  My user just told me that she'd uploaded several at one time, so that must be it.  The other user still has a  file listed in Manage Checked Out Files, but we can't look at the properties to see if they're all filled out until she comes in.  I'll post again when that's done.

Thanks.
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Author Closing Comment

by:nsyyoung
ID: 35417323
I'm not convinced it was user error, but it might have been.  All files are in, and the weirdness went away.  I'm chalking it up to  the user forgetting to check it in after a glitch requiring the check-in, even though CO/CI is not enabled.
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