Solved

Rogue Sharepoint check-in requirement

Posted on 2011-03-17
4
418 Views
Last Modified: 2012-05-11
Hi Experts,

We have 2 doc libraries in a site that each use InfoPath forms as content types as well as document uploads.  Versioning is enabled (major only), but check-in/check out is not enabled on either.  

Most files are well-behaved, but in one library, an xml file created from an InfoPath form-based content type is showing up in the Managed Checked Out Files screen, when it doesn't require checking in.

In the other library, 4 PDF files were uploaded and are appearing in that library's Managed Checked Out Files screen.

Both libraries originally required CO/CI, but these files were all uploaded/created AFTER that setting was removed.  

The users need to be able to start workflows on the files and can't if they can't see the files.  Any suggestions?

We're running MOSS 2007 Enterprise edition, SP2.

I appreciate the help.
nsy
0
Comment
Question by:nsyyoung
  • 3
4 Comments
 
LVL 4

Accepted Solution

by:
Pstry earned 500 total points
ID: 35163272

While CheckIn/CheckOut is not required, it is still available to user. That is: you can CI/CO on demand on every library on the system regardless of this settings.

What is more - if document library has some mandatory properties (fields) - when user uploads file it is automatically checked out and dialog is present to user to enter required information. Now if user cancels dialog file remains checked out.

If you are sure that users do not use CI/CO option - please check if library has mandatory fields.
0
 
LVL 8

Author Comment

by:nsyyoung
ID: 35165666
I thought of that, and yes, they're all optional except Name, which is required by default.  There are 56 content types in each of the libraries. Keeping track of which fields are required would have been a nightmare.
0
 
LVL 8

Author Comment

by:nsyyoung
ID: 35165729
I take it back.  There are some required fields.  It took a while to go through all 56 content types.  My user just told me that she'd uploaded several at one time, so that must be it.  The other user still has a  file listed in Manage Checked Out Files, but we can't look at the properties to see if they're all filled out until she comes in.  I'll post again when that's done.

Thanks.
0
 
LVL 8

Author Closing Comment

by:nsyyoung
ID: 35417323
I'm not convinced it was user error, but it might have been.  All files are in, and the weirdness went away.  I'm chalking it up to  the user forgetting to check it in after a glitch requiring the check-in, even though CO/CI is not enabled.
0

Featured Post

NAS Cloud Backup Strategies

This article explains backup scenarios when using network storage. We review the so-called “3-2-1 strategy” and summarize the methods you can use to send NAS data to the cloud

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Back in July, I blogged about how Microsoft's new server pricing model, combined with the end of the Small Business Server package, would result in significant cost increases for many small businesses (see SBS End of Life: Microsoft Punishes Small B…
These days socially coordinated efforts have turned into a critical requirement for enterprises.
Email security requires an ever evolving service that stays up to date with counter-evolving threats. The Email Laundry perform Research and Development to ensure their email security service evolves faster than cyber criminals. We apply our Threat…
The Email Laundry PDF encryption service allows companies to send confidential encrypted  emails to anybody. The PDF document can also contain attachments that are embedded in the encrypted PDF. The password is randomly generated by The Email Laundr…

809 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question