Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

Outlook Permissions for shared mailbox

Posted on 2011-03-18
7
Medium Priority
?
145 Views
Last Modified: 2013-02-13
I have a couple mailboxes that are shared among departments.  We have been having issues wih people deleting complete folders instead of the objects below it.  There is a certain structure in these boxes that need kept.

I want to be able to eliminate a user from deleting some of our designated main folders but any sub item within that folder can be deleted.

Example:

We may have a folder in one of the shared account called "MyFolder" where a rule may automatically sort incoming mail to here.  I have users deleting the "MyFolder".  I do not mind them deleting anything contained within this folder.

How can the permissions be set for this?

.
0
Comment
Question by:m698322h
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
7 Comments
 
LVL 5

Expert Comment

by:Darryl Allen
ID: 35164780
If I understand your problem correctly, there are child folders under the parent folder that you want different permissions on so that not just anyone can delete them.  I think the only way you can accomplish this is to deny access to anyone accept who you want to be able to delete on the child folders.

Let me put this another way.  On the parent folder, everyone has delete permissions, however, on the child folders, you can "deny" people delete permissions.  So, if you have a "My Folder" under the parent folder, make sure the permissions on the "My Folder" have a default permission that doesn't allow deleting, then add the people that are allowed to delete.  You may get a warning that the "My Folder" isn't inheriting permissions from the parent, but that's okay.
0
 

Author Comment

by:m698322h
ID: 35165182
They are deleting the parent folder "MyFolder".  They should not be able to delete the folder itself but any items under it are ok.  I guess this is not as simple as Active Directory.
0
 
LVL 5

Expert Comment

by:Darryl Allen
ID: 35165910
If there are any items under the parent folder that they don't have permissions to delete, then they will not be able to delete the parent folder.
0
 

Author Comment

by:m698322h
ID: 35166171
This may not work then.  I guess you can't just say one cant delete the folders but are able to delete the emails.
0
 
LVL 5

Accepted Solution

by:
Darryl Allen earned 2000 total points
ID: 35166245
If the parent folder contained emails itself, then they could delete those emails.  But if you assigned different permissions on the child folders, then you could control who could and could not delete those folders.  This just makes it so only certain people could delete those folders, and the emails contained within those folders.

If someone were to try and delete the parent folder, they shouldn't be able to unless they also have ownership permissions on all the child folders.

But it sounds like you want different permissions on the folders than the emails they contain.  Unfortunately, any new email that comes into that folder will take on the folder's permissions.  If there's a way to get around that, I'm not sure what it is.
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

You need to know the location of the Office templates folder, so that when you create new templates, they are saved to that location, and thus are available for selection when creating new documents.  The steps to find the Templates folder path are …
This article describes how to import an Outlook PST file to Office 365 using a third party product to avoid Microsoft's Azure command line tool, saving you time.
There are cases when e.g. an IT administrator wants to have full access and view into selected mailboxes on Exchange server, directly from his own email account in Outlook or Outlook Web Access. This proves useful when for example administrator want…
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.

704 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question