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Cannot save changes to single occurrence of recurring appointment in Outlook 2007.

Posted on 2011-03-18
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Last Modified: 2012-05-11
We have departmental calendars where the entire department can put their individual appointments and other departments can add appointments for people. There are recurring appointments and we edit the individual occurrence to reflect the agenda for that appointment. However, we have a few recurring appointments that when you open a single occurrence, you either get that occurrence open with no way to make or save changes, or you get a new email window that has nothing to do with the appointment. We can delete the entire series and re-enter the info on each individual occurrence, but I am hoping there's something that can fix the problem as there are several of these recurring appointments, and each can have up to 30-50 discrete occurrences with different data, and that will take forever +/- 3 days to re-enter.  Anyone have any ideas?

Running Outlook 2007 on XP, Exchange 2007 on Server 2003 R2 x64.
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Question by:CTU-KC
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Expert Comment

by:e_aravind
ID: 35180298
reflect the agenda for that appointment
> so you would like to add some more content\details to the meeting-requests correct?

departmental calendars
> where are these departmental calendars public-folders?
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Expert Comment

by:ghemstrom
ID: 35180320
I guess that nobody but the one who has made the recurring appointment is able to make changes to it?
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Author Comment

by:CTU-KC
ID: 35181293
e_aravind:

more content to the individual occurrences. it's like this...Every Tuesday at 10 Team Meeting, but they want to have their agenda as part of the appointment, and it's usually different each week. The recurring appointment shows up fine, they cannot add the new agendas to each weekly occurrence.

We created user accounts with mailboxes for each department and gave everyone in the department Owner rights on the calendar.
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Author Comment

by:CTU-KC
ID: 35181319
ghemstrom:

Actually it doesn't make any difference if the initial creator or someone else with rights tries to make changes. I've even logged in as the department "user" whose calendar we are talking about and the problem persists.
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Accepted Solution

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e_aravind earned 500 total points
ID: 35182224
IMO,

You can still have the department calendar to fix the common timings\events.
Whenever we need to add some more details like the agenda,details,attachments....the organizer can create another meeting-requets and send it to the department users.

>> this will allow the free\busy details of the department users to reflect the correct settings...and also to have the common booking from the department calendar
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Author Comment

by:CTU-KC
ID: 35182793
This is a typical week in the life of this calendar. The greyish-green appointments are the ones in question (you'll notice on the middle day, there are two called TPO at the same time, one has "use this one" because the other will not allow editing... I added the pic so that you could see just how many appointments we are dealing with.

calendar screenshot
We don't use free/busy enough for your suggestion's benefits to mean much for us, but I thank you for the effort.
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Author Closing Comment

by:CTU-KC
ID: 35702405
Didn't really answer the question but gave me an alternative that was shot down by the department in question.
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