Solved

How does an email client know what messages to download?

Posted on 2011-03-20
1
330 Views
Last Modified: 2012-05-11
Hi,

If a client has already downloaded emails from his POP3 server, how long do the emails stay on the server until they're deleted?  And is there a way to setup Outlook 2007 to re-retrieve any emails that have been accidentally deleted from the client computer?
0
Comment
Question by:epichero22
1 Comment
 
LVL 50

Accepted Solution

by:
jcimarron earned 500 total points
ID: 35176732
epichero22--Outlook has built in Help.  (Question mark at upper right)
I offer that since typing the answer would be a lengthy procedure.
For example most of your first question is answered in Help
"Delete messages on the e-mail server
After a message is downloaded from an e-mail server, by default, that message is deleted on the server. However, if you are only downloading message headers, or if you have turned on the Leave a copy of messages on the server option, the message remains on the mail server.

It is not required to download the message to delete it from the server. Message headers can be marked to indicate which messages should be deleted on the e-mail server. This is useful when you recognize that a message can be deleted based on your review of the message header alone. The Mark messages to download or delete section in this article explains how to mark headers for deletion.

After a header is marked for deletion, do the following:
1.Delete messages from your computer and from the server    
In the Inbox, click the item to delete, and then press DELETE. A red X appears and the first line of the header display appears in strikethrough text.
 Note    You can select multiple items for deletion by holding down CTRL while clicking the messages, and then clicking DELETE.

2.On the Send / Receive tab, in the Server group, click Process Marked Headers.
When a message header is deleted, the header is deleted on your computer and the complete message is deleted from the server. No other computer or profile that you use can then retrieve the messages from the server.

 Note    If you move a header to another folder — either move it manually or by using a rule — and then mark the header, the header is not processed when you click Process Marked Headers. Only headers in the Inbox are processed."

As to the second question the server can be set to delete mail immediately or after a certain number of days.

And there are Outlook tutorial available, such as
http://office.microsoft.com/en-us/training/manage-your-mailbox-ii-understand-your-choices-for-long-term-saving-RZ010238601.aspx

http://www.msoffice-tutorial-training.com/outlook-2007-tutorials.html
0

Featured Post

Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
Are you unable to connect or configure Hotmail email account in Microsoft Outlook 2010, 2007? Or Outlook.com emails are not downloading to Outlook? Lets’ see the problem and resolve Outlook Connector error syncing folder hierarchy (0x8004102A).
how to add IIS SMTP to handle application/Scanner relays into office 365.
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…

770 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question