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How does an email client know what messages to download?

Posted on 2011-03-20
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Last Modified: 2012-05-11
Hi,

If a client has already downloaded emails from his POP3 server, how long do the emails stay on the server until they're deleted?  And is there a way to setup Outlook 2007 to re-retrieve any emails that have been accidentally deleted from the client computer?
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Question by:epichero22
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jcimarron earned 500 total points
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epichero22--Outlook has built in Help.  (Question mark at upper right)
I offer that since typing the answer would be a lengthy procedure.
For example most of your first question is answered in Help
"Delete messages on the e-mail server
After a message is downloaded from an e-mail server, by default, that message is deleted on the server. However, if you are only downloading message headers, or if you have turned on the Leave a copy of messages on the server option, the message remains on the mail server.

It is not required to download the message to delete it from the server. Message headers can be marked to indicate which messages should be deleted on the e-mail server. This is useful when you recognize that a message can be deleted based on your review of the message header alone. The Mark messages to download or delete section in this article explains how to mark headers for deletion.

After a header is marked for deletion, do the following:
1.Delete messages from your computer and from the server    
In the Inbox, click the item to delete, and then press DELETE. A red X appears and the first line of the header display appears in strikethrough text.
 Note    You can select multiple items for deletion by holding down CTRL while clicking the messages, and then clicking DELETE.

2.On the Send / Receive tab, in the Server group, click Process Marked Headers.
When a message header is deleted, the header is deleted on your computer and the complete message is deleted from the server. No other computer or profile that you use can then retrieve the messages from the server.

 Note    If you move a header to another folder — either move it manually or by using a rule — and then mark the header, the header is not processed when you click Process Marked Headers. Only headers in the Inbox are processed."

As to the second question the server can be set to delete mail immediately or after a certain number of days.

And there are Outlook tutorial available, such as
http://office.microsoft.com/en-us/training/manage-your-mailbox-ii-understand-your-choices-for-long-term-saving-RZ010238601.aspx

http://www.msoffice-tutorial-training.com/outlook-2007-tutorials.html
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