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Granting Calendar view access is allowing users to send on behalf.

Posted on 2011-03-21
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557 Views
Last Modified: 2012-05-11
When users grant calendar read ability they are also allowing the user to send on their behalf. Why?

This message was sent automatically by Microsoft Outlook to inform you that you have been designated as a delegate. You can now send messages on my behalf.


You have been given the following permissions on my folders:

      Calendar:         Reviewer (can read items)

      Tasks:            None

      Inbox:            None

      Contacts:         None

      Notes:            None

      Journal:          None


To open folders for which you have permissions, point to Open on the File menu, and then click Other User's Folder. You must be running Microsoft Outlook to do this.
-----------------------------

The above is the message that is sent when the Calender is shared, yet the user can send on behalf??
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Question by:dpcsit
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9 Comments
 
LVL 7

Expert Comment

by:GridLock137
ID: 35181605
where was the calendar created, on the Exchange server or the local machine?
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Author Comment

by:dpcsit
ID: 35182208
I believe on exchange
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Author Comment

by:dpcsit
ID: 35182241
It is the default install of outlook tied to an exchange server and the users personal account calendar.
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LVL 7

Expert Comment

by:GridLock137
ID: 35182776
well the account itself is seen locally but its all tied into the server where it resides. if its a mail enabled calendar then make sure the send on behalf is disbaled. if i'm correct you only want users to view entries correct?
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LVL 1

Author Comment

by:dpcsit
ID: 35183766
Correct, and the settings are all None thus the user should not be able to send and I can find no send-as that have been set in the exchange shell.
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LVL 1

Assisted Solution

by:dpcsit
dpcsit earned 0 total points
ID: 35183868
Exchange 2007 SP3 and Outlook 2003 SP3 in my case and I believe also for the other user.
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Accepted Solution

by:
dpcsit earned 0 total points
ID: 35195014
Ok I'm an ID-10-T, by using the delegate feature of outlook you automatically give the user in the delegate list the ability to send on your behalf!

"All delegates will have Send On Behalf Of Permissions (also possible by Exchange permissions but since you can control it yourself it’s not needed to bother your administrator about it)"

The proper way to share a Calendar is to use Permissions on the Calendar itself and add the user giving them read access instead of using delegates!
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LVL 7

Expert Comment

by:GridLock137
ID: 35198164
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Author Closing Comment

by:dpcsit
ID: 35225485
Delegate feature in Outlook is exactly that, it delegates send on behalf as a default when you use it, found this myself.
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