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Outlook 'private' meeting viewable by Everyone

Posted on 2011-03-21
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Last Modified: 2012-05-11
Hi,

We have Exchange2010 running with Outlook2010.

If we create a Private Meeting and invite a Room (to book it) the resulting meeting is then fully viewable and public despite being marked as Private.

Does anyone know anything about this or know how to make a Private Meeting Private?

Thanks!
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Question by:bheroniphr
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8 Comments
 

Author Comment

by:bheroniphr
ID: 35183116
Increasing points to encourage response.
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LVL 26

Expert Comment

by:e_aravind
ID: 35187763
Need to add the delegates with the additional permissions of
"Delegate can see my private Items"

Note:Outlook 2010: File-> button Account Settings-> Delegate Access

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Author Comment

by:bheroniphr
ID: 35191590
Hi,

Sorry, I may not have explained the problem effectively.

We make a private meeting intentionally so IT CANNOT BE SEEN. It is, after all, a Private Meeting and we want no details of the meeting readable or viewable by anyone else but the attendees. (except for to see the meeting exists)

If we add a ROOM to the meeting because we need to book the resource, all the details of the PRIVATE MEETING are now wholly public. Anyone can read the contents and details of the supposed PRIVATE MEETING.

If we create a PRIVATE MEETING we DO NOT want it to be PUBLIC. Yet Outlook appears to do this.

Does anyone know if this is by design or if there is a way to ensure that private meetings are kept private even if booked into a resource?

Thanks!
(gave a points bump too!)
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LVL 26

Expert Comment

by:e_aravind
ID: 35191810
one more query:
Anyone can read the contents and details of the supposed PRIVATE MEETING

>> this is on the resource\room mailbox or on the organizers\recipients mailbox?
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Author Comment

by:bheroniphr
ID: 35197227
Hi,

On the Room Resource.

If one opens the Users Shared calendar it is Private. Kinda pointlessly as everyone can see it in the resource!

Can we modify the behaviour of the Resource to only display Private Meetings to invited delegates? (this would be the obvious and proper configuration)

Thanks!

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LVL 26

Expert Comment

by:e_aravind
ID: 35197368
Set-CalendarProcessing
http://technet.microsoft.com/en-us/library/dd335046.aspx
RemovePrivateProperty
The RemovePrivateProperty parameter is set to $true to clear the private flag for incoming meeting requests. To ensure the private flag that was sent by the organizer in the original request remains as specified, set the RemovePrivateProperty to $false for the room mailbox. Valid input for this parameter is $true or $false.

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LVL 26

Accepted Solution

by:
e_aravind earned 300 total points
ID: 35197384
Looks like this is working in my testings..
Other normal end-users are just seeing these meetings as "Private Appointment"

Is this working for you?
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Author Closing Comment

by:bheroniphr
ID: 35197978
Works perfectly! Thanks so much, been troubling me for some time!
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