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New list item - related drop downs

Posted on 2011-03-21
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Last Modified: 2012-05-11
I have 3 lists that have lookup columns related to each other.
Location, building, room
Buildings have a lookup to location
Rooms have a lookup to buildings

How can I restrict the buildings in the drop down based on the location selected in the previous drop down (and then again with rooms?)
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Question by:QPR
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7 Comments
 
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Expert Comment

by:sharepointguru14
ID: 35185553
Natively out of the box with sharepoint....I don't know of any way. What version of SharePoint are you using?

To answer the question though, you can do it by creating a custom field control. Good walkthrough with code samples on how to create your own can be found here:
http://datacogs.com/datablogs/archive/2007/08/26/641.aspx

Or you can just download one that should work for you here:
http://customfieldcontrols.codeplex.com/
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Author Comment

by:QPR
ID: 35185590
2010, the download and sample seem to indicate 2007
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Accepted Solution

by:
sharepointguru14 earned 500 total points
ID: 35185680
yep they are 2007 related I took a guess since this was a big problem with 07. In 2010 we can use InfoPath which gives us a no code solution. Below you can find 2 links that do a nice just of walking you through the process and explaining it along the way.

http://basquang.wordpress.com/2010/03/29/cascading-drop-down-list-in-sharepoint-2010-using-infopath-2010/

http://blogs.msdn.com/b/infopath/archive/2004/03/24/95529.aspx?wa=wsignin1.0
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LVL 29

Author Comment

by:QPR
ID: 35185762
Looks perfect... but when I click the customise form button it tells me I need infopath 2010 installed.
This I can do. But when this site is delivered will the user adding the new item also be expected to have infopath 2010 on their client or will the logic for the cascading drop downs be copied to the server somewhere?
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Expert Comment

by:sharepointguru14
ID: 35185784
you need infopath to actually use the form designer to make the changes to the form. Users will not need the infopath client as the solutions at the links provided will work with browser based forms so they will click and it will open in the browser. no client needed.
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Author Comment

by:QPR
ID: 35185800
awesome, thanks
I'll install infopath 2010 after my meeting and give it a go
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Author Closing Comment

by:QPR
ID: 35186446
Works perfect! thanks
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