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Saving of Excel/Word files

Posted on 2011-03-22
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Last Modified: 2012-05-11
Hi there,

Wondering if anyone has any ideas for this scenario.

User opens excel document from the server and keeps it open for most of the day working on it.
But autosave doesn't save it back to the server just locally caches it on PC.

Anyone know of way to change this? or come across this type of issue?
Is there a registry way to change it?  they are using Office 2010.

Any ideas would be much appreicated many thanks
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Question by:CRL ltd
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6 Comments
 
LVL 27

Expert Comment

by:michko
ID: 35190965
Technically, it isn't an "auto save" that saves the document back over the original document file.  It is an "auto recover" option that saves a *temporary* copy of the document that Excel/Word can use to pull up the latest changes.

you can change the save location by going into Option, then click on the Save option.

Hope that helps.
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LVL 6

Expert Comment

by:FernandoFernandes
ID: 35191495
exactly, autosave doesn't replace the file which is opened, it just creates a copy of it in the tempo folder, usually with extension xar, and once Excel closes properly, that file gets deleted automatically. If Excel crashes, it doesn't, and it's where Excel gets the possible recoverable file...

A work around for it, would be to have the user constantly press Ctrl+S... annoying though... you could also have an application level addin, saving each open file or some specific ones every x minutes... it would work similarly to the autosave of Excel, with the difference that the code is actually saving the file back to its location. Want to go that path ? I can write to you an addin that does it.
You just have to give me the file name that needs to be saved... to make the code more accurate!
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LVL 4

Expert Comment

by:MeLindaJohnson
ID: 35191902
Under Excel Options, Save--> You can set the Autorecovery directory to the server location.  Would only want to do this if this is where they save all of their documents anyway.
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Author Comment

by:CRL ltd
ID: 35197190
I guess what we are really after here is some kind of LIVE file on the server, would disabling caching affect this?
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Accepted Solution

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CRL ltd earned 0 total points
ID: 35197806
Okay we sorted this by sharing the workbook.
Once you do this you can specify how often the changes are saved to server and who can see them.
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Author Closing Comment

by:CRL ltd
ID: 35230020
Solution allows for automatic saving of file back to server.
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