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Content Types

Posted on 2011-03-22
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Last Modified: 2012-05-11
I work for a company that has differnt types of data (reports, pictures, contracts, amendments).  We want this stuff in the same document libarary but some data is pertinent to some items while others are not.  Such that a picture would be taken at a location but a contract wouldn't have that attribute.  Is the way to fix this using a template like a content type and then saving it to the library.  Basically when someone uploads a contract I don't want them to see the location field.
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Question by:BigWill5112
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7 Comments
 
LVL 38

Expert Comment

by:Justin Smith
ID: 35193267
Correct.  You would build content types (either local or global using MMS in 2010), associate them with the document library.  When a user uploads a document, they can choose which content type it is, and based on that different fields will be displayed to input your metadata.
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Author Comment

by:BigWill5112
ID: 35193563
Can you add something as a cotent type or does the development have to start at sharepoint?  -such as uploading photos that are transferred from a phone that cannot be generated from SharePoint?
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LVL 38

Expert Comment

by:Justin Smith
ID: 35193579
Not sure what you are asking. A content type applies a set of metadata to an object created in or uploaded to sharepoint.
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LVL 38

Expert Comment

by:Justin Smith
ID: 35197683
Are you looking for something else?  If not, please close this out.
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Author Comment

by:BigWill5112
ID: 35199089
ACH1LLES,
Sorry for the delay.  How do you apply a content type to a document "uploaded" to SharePoint?  Thanks so much for answering my question about content types in general.
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LVL 38

Accepted Solution

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Justin Smith earned 2000 total points
ID: 35199109
Nothing really.  Just place the content type on the library through the settings.  At that point, when a file is added to the library, it will be tagged with the content type.

If there are more than one content types on the library, when you upload, you can choose which content type.
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Author Closing Comment

by:BigWill5112
ID: 35200392
Absolutely amazing.  U R AWESOME.  Know of the best articles regarding utilization of content types.
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