Improve company productivity with a Business Account.Sign Up

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 362
  • Last Modified:

MS Access SQL queary on First and Last Name

I have a query where Supervisors are able to search for an employee on their last name.  As expected there are multiple employees with the same last name.  Is there a way I can ask the user to input the employee's first name ONLY if there are other employees with the last name that they are searching for?  I wasn't sure if there was a way to do this within the query or if I had to write some code where I search through the records.  

Here is the query that's currently in place:

SELECT Requests.RequestID, Requests.EmployeeFirstName AS FirstName, Requests.EmployeeLastName AS LastName, Requests.Department, Requests.RequestTypeID, Requests.StartDate, Requests.EndDate, Requests.CreationDate, Requests.Comments, Requests.HoursOfVacation, Requests.SupervisorID, Requests.EmployeeSignature, Requests.SupervisorSignature, Requests.[Approved/Unapproved], Requests.[Request Type], Requests.SupervisorComments, Requests.DateProcessed, Requests.PointsIssued
FROM Requests
WHERE ((([Requests].[EmployeeLastName])=[Employee Lookup:]));


Thank you!
0
AronMcD
Asked:
AronMcD
  • 2
  • 2
1 Solution
 
MeLindaJohnsonCommented:
Are they using the query window for their request?
          If so, I would move this to a form.
          Then from a combobox, have them choose the person they want.
                       Display the lastname and firstname for them to choose.
                       RecordSource: select lastname,firstname from requests group by lastname,first
          Then on the after update or a button, run some code that updates the sql statement for the query to their selection.

Create a query first called qryRequests (use your sql statement minus the where statement)

On the button or AfterUpdate of combobox:

Dim myq as querydef
set myq = currentdb.querydefs("qryRequests")
myq.sql = "Select (use your field names here) from requests where employeelastname = '" & combobox.column(1) & "' and employeefirstname = '" & combobox.column(2) & "'"
myq.close
set myq = nothing
         
docmd.openquery("qryRequests")
0
 
GRayLCommented:
This should do it:

SELECT Requests.RequestID, Requests.EmployeeFirstName AS FirstName, Requests.EmployeeLastName AS LastName, Requests.Department, Requests.RequestTypeID, Requests.StartDate, Requests.EndDate, Requests.CreationDate, Requests.Comments, Requests.HoursOfVacation, Requests.SupervisorID, Requests.EmployeeSignature, Requests.SupervisorSignature, Requests.[Approved/Unapproved], Requests.[Request Type], Requests.SupervisorComments, Requests.DateProcessed, Requests.PointsIssued
FROM Requests
WHERE [Requests].[EmployeeLastName] & [Requests].[EmployeeLastName] Like [Employee LookupLast:] & [Employee LookupFirst] & "*";
0
 
AronMcDAuthor Commented:
They (the higher ups) decided for now they just want me to include all employees and ORDER BY the First Name.  I guess if they decide later they want something like I explained in this question I'll have to revisit it.  

Thank you for your help.  I'm not sure how to award pts or what to do with this question.  
0
 
GRayLCommented:
Notwithstanding the higher ups, you have to decide whether the question as asked was answered, and if so, by whom, and whether the answer provided was complete (for grading purposes), and award accordingly.
0
 
AronMcDAuthor Commented:
This is the approach I would have went with.  Thank you both for your help.
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Featured Post

Easily Design & Build Your Next Website

Squarespace’s all-in-one platform gives you everything you need to express yourself creatively online, whether it is with a domain, website, or online store. Get started with your free trial today, and when ready, take 10% off your first purchase with offer code 'EXPERTS'.

  • 2
  • 2
Tackle projects and never again get stuck behind a technical roadblock.
Join Now