Solved

Sharepoint Workflow: Check if document type is .xls

Posted on 2011-03-23
3
1,248 Views
Last Modified: 2012-06-27
Hi there,

I'd like to know if there is a way to check a documents file type extension within a document library using a workflow (created with SPD2007).

I have a .xls template that is used for data collection, when users with Office 2007 and 2010 save the document without checking it, it can easily be saved as .xlsx. This causes problems further down the line when users with Office 2003 check out the document and are unable to save it properly, even with the conversion pack.

As such, if there is a way to check that that extension is .xls and reject it if it is .xlsx, I'd like to implement it.

There is the If filetype is specific type condition within SPD2007 but I believe this refers to the Sharepoint Library file type?

Other than that, I was thinking it might be possible to check this by dumping the full document name e.g document.xls into a string and extracting the last 3 characters (xls). THis could then be checked using another function and if incorrect (lsx) would be rejected.

I'm not the best one with expressions of this kind however and I'd appreciate it if someone could tap up an example if possible?

Thanks in advance.
0
Comment
Question by:ultra-it
  • 2
3 Comments
 
LVL 8

Accepted Solution

by:
nsyyoung earned 500 total points
ID: 35199105
I did this just yesterday, looking for PDF files: if it's a PDF, change the content type.  Or send an email.  See the screenshot attached. Screenshot of workflow settings
0
 

Author Comment

by:ultra-it
ID: 35200268
Strangely, I tried this and thought it didnt work so I went off on one setting up calculated fields and wasting my time.

Just tried this again about 10 minutes ago and after about 10 tests, seems to work 100%.

Sorry Microsoft, some harsh words were said about you during this period.

Thanks for the info!
0
 
LVL 8

Expert Comment

by:nsyyoung
ID: 35200276
Glad I could help.
0

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Last week I faced a strange issue recently, i have deployed SharePoint 2003 servers for one project and one of the requirements was to open SharePoint site from same server. when i was trying to open site from the same server i was getting authentic…
The Scenario: Let’s say you have a quote worksheet in Excel that you use to work up sales figures and such for your clients. You utilize SharePoint to manage and keep track of these documents. You would like values from your worksheet to populate Sh…
Email security requires an ever evolving service that stays up to date with counter-evolving threats. The Email Laundry perform Research and Development to ensure their email security service evolves faster than cyber criminals. We apply our Threat…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

679 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question