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Exchange 2007 restrict users deleting Email

Posted on 2011-03-24
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Last Modified: 2012-06-27
My management is requsting to restrict deleting the email from one mailbox.User need to reply and recieve email,but he should not delete any email.Is it possible in Exchange 2007.
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Question by:sksaleembasha
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23 Comments
 
LVL 74

Expert Comment

by:Glen Knight
ID: 35205152
The problem with this is that you won't becable to move mail around either!

But you should be able to select DEMY under delete using the security tab on the properties of the mailbox.
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LVL 7

Expert Comment

by:waleeda
ID: 35205308
I recommend you to go with archiving solution, so even if the user delete any message he will be deleting only the shortcut but the messages will be there in the mailbox archiving database
Try to find Symantec Enterprise Vault, its very good solution
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LVL 74

Expert Comment

by:Glen Knight
ID: 35205336
Why not just journal that mailbox? That way anything sent or received will be journalled to another mailbox.  There's no need to pay for a 3rd party solution.
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Expert Comment

by:waleeda
ID: 35205440
but for journaling it require more storage "double"
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LVL 10

Expert Comment

by:Muzafar Momin
ID: 35205663
create a blind carbon copy rule for this mailbox on transport rules  (hub server), this will send a copy of each mail sent or recevied mailbox
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LVL 7

Expert Comment

by:waleeda
ID: 35205736
here is the URL for Symantec Enterprise Vault:

http://www.symantec.com/business/enterprise-vault
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LVL 42

Expert Comment

by:paulsolov
ID: 35224702
I agree with the Enterprise Vault Solution.  Not only do you get archiving but it's usually 25% in size of Microsoft's journaling since MS doubles your mailbox (200% of data) while EV takes your data and compresses it by around 50%.  It will also allow users to delete emails in their Outlook but yet configured to be searched.  It will keep your information store small and efficient and support Exchange 2010.  

We have used E-Discovery for customers in legal matters and it has cut down legal costs by 80%.
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Author Comment

by:sksaleembasha
ID: 35224704
We cannot purchange Symantec Enterprise vault right now.I need a solution for the time being.
How can i change permission in exchange 2007..Can some one post me powershell command to deny delete..
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LVL 10

Expert Comment

by:Muzafar Momin
ID: 35225074
why dont you forward all email coming in and going out for this mailbox using exchange transport rule
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Author Comment

by:sksaleembasha
ID: 35229378
Is there any powershell command to denay delete?
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LVL 10

Expert Comment

by:Muzafar Momin
ID: 35230638
try and check by denying delete child objects on Mailbox-->Properties-->Security
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Author Comment

by:sksaleembasha
ID: 35311892
I coudnt see mailbox-properties-security option.We are using Exchange 2007.How can denay delete email for a molbox user.
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Author Comment

by:sksaleembasha
ID: 35320905
Can anyone help on this .I couldnt see security option...
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LVL 7

Expert Comment

by:waleeda
ID: 35320922
from where you are trying to see the security tab, from the EMC or from AD users and computers?
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Author Comment

by:sksaleembasha
ID: 35320981
From Exchange Managemnt Console...
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LVL 7

Expert Comment

by:waleeda
ID: 35320998
please check the user from the AD users and computer not from EMC, also click first view and chose advanced features to be able to see the security tab
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Author Comment

by:sksaleembasha
ID: 35321004
Is it possible to see from Exchange managemnt console?
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LVL 7

Expert Comment

by:waleeda
ID: 35321065
i dont think so, because it AD permissions
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Author Comment

by:sksaleembasha
ID: 35340735
How can I restrict the one users to not delete email in exchange 2007.Is there any solution??
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LVL 74

Expert Comment

by:Glen Knight
ID: 35340744
As I have told you already, there is no way to do this in Exchange 2007.  It's not possible.

The AD permission will not help where Exchange 2007 is concerned.
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LVL 7

Expert Comment

by:waleeda
ID: 35340750
the only way as i have told before go for archiving solution and from the archiving solution you do that

here is the URL for Symantec Enterprise Vault:

http://www.symantec.com/business/enterprise-vault
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LVL 74

Accepted Solution

by:
Glen Knight earned 250 total points
ID: 35340771
Archving solution is not going to prevent messages from being deleted from the original mailbox.

There is also no requirement to purchase a 3rd party product when Journalling will do the job quite happily.
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LVL 7

Assisted Solution

by:waleeda
waleeda earned 250 total points
ID: 35340843
@ demazter, please read about the arciving solution by Syamntec because it will perevent to delete the original message, it depends on your configuration actually,

if the user delete any message it will delete the archived shortcute because the original message already archived in the archiving database, where you can restore the shortcut again to the user's outlook,
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