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Filter propert on form uses form textboxes nopt table field names

I have two database systems.

In one when the user applies a filter to a form the filter property on the form is set using the forms control names
e.g. ([frmContacts].[contactTelephoneNumber] Like "*N/A*")

In the other the filter property is set using the table names
e.g.([tblClient].[CL_Name] Like "*Pa*")

Both forms are based on a query of one table - one the contact table one  the client. table.
Remember both filters are set from the ribbon - none of my code.

I need the filters to use the table names (so I can use the me.filter string in an sql command to append to a table e.g.

DoCmd.RunSQL "Insert Into ContactsForMailMerge Select * From tblClient Where " & Screen.ActiveForm.Filter

This works filne when the filter uses the table names but obviously not when it uses the form names.

Why are the two forms using different syntax for the same property?
By the way if I copy the one using form names to the other database - it still uses form names.

1 Solution

I think it depends on the RecordSource you used in the form. If the field you filters is 1:1 a table field then the filter will use the table field. If the field is a calculated field in the query (not in the form, that cannot be filtered) like "SELECT [Field1] & [Field2] AS Field3..." then there is no field of the table which can be used and so Access uses the form field instead. Of course a field like this can also not be used to insert a value with an INSERT command - because there is no "Field3" in the table to SELECT. You must use the same method to select the data from the underlying tables like used in the RecordSource. You should be able to use "SELECT [Forms]![frmContacts].[contactTelephoneNumber]..." but only if the form is loaded.
But as you can see in the filter expression, there is no "Forms!" prefix and so it will be interpreted as query parameter which must be entered.
If you want to use your INSERT command you must make sure that all fields of the form are based directly on table fields or you must write a text parser which analyzes the filter string and "repairs" it. Not an easy job as there are a lot of possible filter variants.


LouverrilAuthor Commented:
Thanks for that - will check it out in the next couple of days - O got sidetracked with something else but tomorrow this is back as priority 1.

I think I will have to use me.recordsetclone and create a table.

thanks Lou

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