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How to take a combo box on Access Form so user can't type in the box?

Posted on 2011-03-24
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Last Modified: 2012-05-11
Hello,

I have a form with a combo box on it and a user can type things or even remove the selections and save values that are not listed in the combo. How can I have the combo box act more like a drop down list box, so the user can't type in values that are not in the list?
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Question by:gtrapp
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6 Comments
 
LVL 8

Expert Comment

by:pdd1lan
ID: 35211794
try DropDownStyle property to DropDownList
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LVL 75
ID: 35211796
Set the Limit To List property to Yes.

mx
Capture1.gif
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Author Comment

by:gtrapp
ID: 35211837
I have Limit To List property to Yes, but I am able to clear out the selected value and save a blank to the record. Only want users to select a value in the list and save that value.

Where is the DropDownList property set?

I am using Access 2007 and have 3 values to select from in the combo box.
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LVL 75

Accepted Solution

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DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform) earned 500 total points
ID: 35211873
Limit To List should do this.  Something else is going on then.  However, Limit To List does not prevent a  user from backing out an existing entry, then saving a 'blank' (Null) value.  To prevent that, you need to make that field required in your table or do validation at the Form level ... that the value is present and Not Null.

mx
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LVL 26

Expert Comment

by:Nick67
ID: 35211953
As @DatabaseMX said, Limit to List should prevent silliness.  In your image, you don't show where the box is getting its data from.
That may be why Limit to List isn't working.  It is hard to limit it to a non-existent list.

Limit to List makes the NotInList event fire when an attempt to add something new occurs.
Validating can get done in there too
Private Sub Combo0_NotInList(NewData As String, response As Integer)
    Select case true
        case NewData = "Some value I like 1"
            response = acDataErrAdded
        case NewData = "Some value I like 2"
            response = acDataErrAdded
        case NewData = "Some value I like 3"
            response = acDataErrAdded
        case Else
            Msgbox "That response was NFG, try again!"
            response = acDataErrContinue
    End Select 
End Sub

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LVL 75
ID: 35212110
Nick >> "and have 3 values to select from in the combo box."

"Validating can get done in there too"
The Not In List is not for validating data per se.  It's to allow the user to capture the fact, and present a user friendly message and/or add the item to the List.

mx
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