[Last Call] Learn about multicloud storage options and how to improve your company's cloud strategy. Register Now

x
Solved

# Copy data from different workbook

Posted on 2011-03-24
Medium Priority
334 Views
Hi Experts,

I would like to request Experts help. Need to crosscheck data at Listing workbook (Column A) with Master Data workbook (Column A). If the same number exists in column A (Master Data WB), copy data from Column  B to D (Listing WB) at column B to D (Master Data WB) at the row where the number exist.

If the number not available, copy data from column A to D (Listing WB) as new data row at MasterData WB. After copying the data, update cell at Column E (Master Data WB) with “StoreA”. Hope Experts will help me to create this feature. Attached the workbooks for Experts perusal.

Listing.xls
MasterData.xls
0
Question by:Cartillo
[X]
###### Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

• Help others & share knowledge
• Earn cash & points
• 7
• 4

LVL 43

Assisted Solution

Saqib Husain, Syed earned 200 total points
ID: 35212737
Make a copy of the sheet on the Listing workbook and enter this formula on A3

=IF(ISNA(MATCH(OUT!\$A3,'[Copy of MasterData.xls]MasterList'!\$A:\$A,0)),OUT!A3,VLOOKUP(OUT!\$A3,'[Copy of MasterData.xls]MasterList'!\$A:\$D,COLUMN(),0))

and copy it to column D and down as far as needed.

Enter this formula in column E and copy it down

=IF(ISNA(MATCH(OUT!\$A3,'[Copy of MasterData.xls]MasterList'!\$A:\$A,0)),"","Store A")

You would have to change the file name in the formulas (in [] brackets) to whatever you have.

See attached

Saqib
Copy-of-Listing.xls
Copy-of-MasterData.xls
0

Author Comment

ID: 35212752
Hi ssaqibh,

Is that possible to convert this in macro?
0

LVL 39

Expert Comment

ID: 35212758
Hi Cartillo,

Here is a code that should do what you need if you launch it from Listing workbook, assuming Master Data is open.

``````Sub SendToMaster()
Dim i As Long, lgFoundRow As Long
Dim shtMaster As Worksheet, shtListing As Worksheet

Application.ScreenUpdating = False

Set shtListing = ActiveSheet
Set shtMaster = Workbooks("MasterData.xls").Sheets("MasterList")

With shtListing

For i = 3 To .Cells(.Rows.Count, 1).End(xlUp).Row

On Error Resume Next
lgFoundRow = Application.WorksheetFunction.Match(.Cells(i, 1), shtMaster.Columns(1), 0)

If Err <> 0 Then
Err.Clear
.Rows(i).Copy shtMaster.Cells(Rows.Count, 1).End(xlUp).Offset(1)
shtMaster.Cells(Rows.Count, 1).End(xlUp).End(xlToRight).Offset(, 1) = "StoreA"
Else
.Range(.Cells(i, 2), .Cells(i, 4)).Copy shtMaster.Cells(lgFoundRow, 2)
End If

Next i

End With

Application.ScreenUpdating = True

End Sub
``````

Thomas
0

Author Comment

ID: 35212779
Hi Thomas,

Thanks for the code.

I’m intent to save the MasterData workbook at this network folder " \\dac0q\File\ Document\Data". Can we copy the Listing data to this network folder path? and if in case the workbook was open at the time we intent to copy the data, the message box will remind the user that the data can't be copied at that point of time. Hope you will consider this request.
0

LVL 39

Expert Comment

ID: 35212804
Try this then. It will open the workbook if it's not open and exit the sub after warning if the masterdata is read-only.

Thomas
``````Sub SendToMaster()
Dim i As Long, lgFoundRow As Long
Dim shtMaster As Worksheet, shtListing As Worksheet, wbkMaster as workbook

Application.ScreenUpdating = False
On Error Resume Next

Set shtListing = ActiveSheet

set wbkMaster = Workbooks("MasterData.xls")

if err<>0 then set wbkMaster =workbooks.open("\\dac0q\File\ Document\Data\MasterData.xls")

msgbox "MasterData workbook must be opened read-only for data update. Try again later"
exit sub
end if

Set shtMaster = wbkMaster .Sheets("MasterList")

With shtListing

For i = 3 To .Cells(.Rows.Count, 1).End(xlUp).Row

lgFoundRow = Application.WorksheetFunction.Match(.Cells(i, 1), shtMaster.Columns(1), 0)

If Err <> 0 Then
Err.Clear
.Rows(i).Copy shtMaster.Cells(Rows.Count, 1).End(xlUp).Offset(1)
shtMaster.Cells(Rows.Count, 1).End(xlUp).End(xlToRight).Offset(, 1) = "StoreA"
Else
.Range(.Cells(i, 2), .Cells(i, 4)).Copy shtMaster.Cells(lgFoundRow, 2)
End If

Next i

End With

Application.ScreenUpdating = True

End Sub
``````
0

Author Comment

ID: 35213951
Hi Thomas,

Thanks for the revised code. Have checked, new data row was created at MasterData workbook even though the number is already existed at MasterList. Hope you can fix this.
0

Author Comment

ID: 35214061
Hi Thomas,

Sorry for the wrong update. Actually what happen was,each time I update the workbook (Master Data), row 3 from Listing workbook is copied over as new row at Master Data WB. Hope you can fix this. Can we save and closed the Masterdata WB after updating the workbook?
0

LVL 39

Expert Comment

ID: 35215813
Sure, try this, with the addition of a save line at the end.

THomas

``````Sub SendToMaster()
Dim i As Long, lgFoundRow As Long
Dim shtMaster As Worksheet, shtListing As Worksheet, wbkMaster as workbook

Application.ScreenUpdating = False
On Error Resume Next

Set shtListing = ActiveSheet

set wbkMaster = Workbooks("MasterData.xls")

if err<>0 then set wbkMaster =workbooks.open("\\dac0q\File\ Document\Data\MasterData.xls")

msgbox "MasterData workbook must be opened read-only for data update. Try again later"
exit sub
end if

Set shtMaster = wbkMaster.Sheets("MasterList")

With shtListing

For i = 3 To .Cells(.Rows.Count, 1).End(xlUp).Row

lgFoundRow = Application.WorksheetFunction.Match(.Cells(i, 1), shtMaster.Columns(1), 0)

If Err <> 0 Then
Err.Clear
.Rows(i).Copy shtMaster.Cells(Rows.Count, 1).End(xlUp).Offset(1)
shtMaster.Cells(Rows.Count, 1).End(xlUp).End(xlToRight).Offset(, 1) = "StoreA"
Else
.Range(.Cells(i, 2), .Cells(i, 4)).Copy shtMaster.Cells(lgFoundRow, 2)
End If

Next i

End With

wbkmaster.close(true)

Application.ScreenUpdating = True

End Sub
``````
0

Author Comment

ID: 35220279
Hi Thomas,

Thanks for the help. Noticed the first data row (row 3) from Listing workbook always copied at Master Data workbook (multiple entry) each update. I have attached the sample for your perusal. Please help.
MasterData.xls
0

LVL 39

Accepted Solution

nutsch earned 1800 total points
ID: 35220831
I think I get it. It seems I'm missing an err.clear in the code.

Thomas
``````Sub SendToMaster()
Dim i As Long, lgFoundRow As Long
Dim shtMaster As Worksheet, shtListing As Worksheet, wbkMaster as workbook

Application.ScreenUpdating = False
On Error Resume Next

Set shtListing = ActiveSheet

set wbkMaster = Workbooks("MasterData.xls")

if err<>0 then set wbkMaster =workbooks.open("\\dac0q\File\ Document\Data\MasterData.xls")

msgbox "MasterData workbook must be opened read-only for data update. Try again later"
exit sub
end if

Set shtMaster = wbkMaster.Sheets("MasterList")

err.clear

With shtListing

For i = 3 To .Cells(.Rows.Count, 1).End(xlUp).Row

lgFoundRow = Application.WorksheetFunction.Match(.Cells(i, 1), shtMaster.Columns(1), 0)

If Err <> 0 Then
Err.Clear
.Rows(i).Copy shtMaster.Cells(Rows.Count, 1).End(xlUp).Offset(1)
shtMaster.Cells(Rows.Count, 1).End(xlUp).End(xlToRight).Offset(, 1) = "StoreA"
Else
.Range(.Cells(i, 2), .Cells(i, 4)).Copy shtMaster.Cells(lgFoundRow, 2)
End If

Next i

End With

wbkmaster.close(true)

Application.ScreenUpdating = True

End Sub
``````
0

Author Closing Comment

ID: 35220894
Hi Thomas,

Thanks a lot for the superb solution.
0

Author Comment

ID: 35228482
Hi Thomas,

Hope you can help me with this Q, I'm using your solution but intent to amend it. Hope you will consider:

http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Excel/Q_26913230.html
0

## Featured Post

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

When you see single cell contains number and text, and you have to get any date out of it seems like cracking our heads.
Do you use a spreadsheet like Microsoft's Excel?  Have you ever wanted to link out to a non excel file on your computer or network drive?  This is the way I found to do it!
The viewer will learn how to use the =DISCRINV command to create a discrete random variable, use this command to model a set of probabilities and outcomes in a Monte Carlo simulation, and learn how to find the standard deviation of a set of probabil…
This Micro Tutorial will demonstrate in Microsoft Excel how to add style and sexy appeal to horizontal bar charts.
###### Suggested Courses
Course of the Month12 days, 19 hours left to enroll