Microsoft Access merge to Word - List sub records

Is there a way to merge a query to Word (with the parent record) and list sub records within the body of the letter? Example: Send a letter to an employee and display all their dependents in a list in the letter??
Eileen MurphyIndependent Application DeveloperAsked:
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GrahamSkanRetiredCommented:
Yes, but Mail merge is not actually designed to do that. There are some workarounds listed here:

http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Word/Q_23658368.html
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Jeffrey CoachmanMIS LiasonCommented:
Or you can reverse the process and list all the (Parent/Child) data in Access and do a "Merge" letter from Access.

But. lets be clear, when you say "Send a letter", do you mean a "Mail" a standard Letter or "Send" an Email?
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Eileen MurphyIndependent Application DeveloperAuthor Commented:
Generate mail to send via post. This is an application that is distributed nationally and it currently uses bookmarks and tables generated by the application - but the process is convoluted and difficult for some users to understand. It works great with the exception of having to train users on how to create their own letters, etc.

Access reports would be great if the content was fixed.
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Jeffrey CoachmanMIS LiasonCommented:
<Access reports would be great if the content was fixed.>
Not sure what you mean by this...

Here is a sample that works just fine for me, the data is not "Fixed"...

Again, just presenting this as an option, ...for me, it is easier to manage "Related" data in Access.
My Access "Mail Merge Reports" are pretty basic.

Jeff

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Jeffrey CoachmanMIS LiasonCommented:
Ei0914,

<but the process is convoluted and difficult for some users to understand. It works great with the exception of having to train users on how to create their own letters, etc.

Access reports would be great if the content was fixed.>

OK,... I think I see what you mean...
1. The letter will be unique
2. User have trouble creating the letters.

Then, yes, you are correct, ... Access would not be a good alternative in this case.

;-)

Jeff
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Eileen MurphyIndependent Application DeveloperAuthor Commented:

Each customer who purchases the application gets a folder of letter templates which they then customize for their use. It's just that it's difficult for them to understand the bookmarks -- mail merge is so much easier to use. It's too bad that Microsoft hasn't come up with a way to do this. I wonder -- would an embedded excel worksheet be the answer...? Hmmm
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Jeffrey CoachmanMIS LiasonCommented:
I would first investigate the link that GrahamSkan posted, as this is his specialty...
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Patrick MatthewsCommented:
Another possibility would be to use the DConcat function described in my article http://www.experts-exchange.com/Microsoft/Development/MS_Access/A_2380-Domain-Aggregate-for-Concatenating-Values-by-Group-in-Microsoft-Access.html to create a concatenated field, using Chr(13) & Chr(10) as the delimiter.

Create a query in Access using that function, and then make the query the data source for your mailmerge.

Patrick
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Eileen MurphyIndependent Application DeveloperAuthor Commented:
Thanks Patrick -- I'll pass that on.
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