Word 2010 - ALL USERS - Templates location?

Our organisation has a bunch of templates for letters, faxes and some standard forms which ALL USERS require access to...

Any ideas how I can add a link or shortcut to the File > Open window or to the File > New window area of Word 2010...then point this to either a network or local folder?

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Joe Winograd, Fellow&MVEDeveloperCommented:
I have Word 2007, not 2010, so it may not be the same for you, but in 2007, after doing a File>Open, you get a dialog box with a list of icons on the left (Trusted Templates, My Recent Documents, Desktop, etc.). If you right-click anywhere in this list of icons, you'll get an "Add" option for the current folder that has been navigated to. So, create a network folder with the templates that all users need access to and send them instructions to navigate to this folder, then do a File>Open, right-click on the icon list, and "Add" this network folder. They'll need to do this just once! After that, the folder will be there every time they do a File>Open. The can even put it at the top of the list (or anywhere higher up) if they'd like by right-click and "Move Up". Cheers, Joe
Joe Winograd, Fellow&MVEDeveloperCommented:
One other thing - mark all of the files in the network folder as Read-Only so the users don't accidentally overwrite them. To save their modified copy of any of these shared files, they'll need to do a Save As to their own file. Regards, Joe
Set the 'Workgroup templates' default file location option to point to the network share.
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Joe Winograd, Fellow&MVEDeveloperCommented:
Setting the "Workgroup templates" location was my first thought, but when I tested it in Word 2007, I couldn't get File>Open to show it (except by adding it to the icon list). If the author wants to try it, note that you get to this via Office Button>Word Options>Advanced>File Locations... (at least, that's how you do it in 2007; it may be different in 2010). Regards, Joe
nhhgictAuthor Commented:
Thanks for the tips...

GrahamSkan...I am aware of the "Workgroup Templates" setting under File Locations but this location is not configurable via the OCT and thus would have to be a post rollout task...I want it all automated as I am testing for mass rollout...also as joewinograd says it doesn't show up as a link or shortcut under File>Open so seems to be a pointless setting really...???

joewinograd...I tried your suggestion about right clicking even before I asked the question here...it doesn't seem to work for 2010...all I get when I right click the icons on an XP client is a representation of what is highlighted...there is no "Add" funtionality...for Windows 7 it may work but I need to look into creating "library" first...

Other than being knowledgable with VB and building an entirely new customised Ribbon...which I wouldn't have the foggiest about...I think I have found the a dirty little work around on Technet...

1.) place the docs in c:\program files\micorsoft office\templates\....
2.) Customise the QAT (Quick Access Toolbar) as per the link below...


Joe Winograd, Fellow&MVEDeveloperCommented:
Interesting that they removed the "Add" capability in Word 2010. How about changing the location of Trusted Templates to the network folder (in XP, it defaults to <c:\Documents and Settings\<user>\Application Data\Microsoft\Templates\>? Does Trusted Templates show at the top of the icon list when doing an Open in 2010?
Let's GoCommented:
Templates in the "Workgroup Templates" directory appear under File/New (rather than File/Open).  To tell Word which directory contains Workgroup Templates, you need to go to File/Options/Advanced/File Locations.

In Word 2010, users can get to these templates by choosing File/New/My Templates (which is not obvious as My Templates is hidden in a lot of clutter).

You can get rid of the clutter using the registry edit noted in the accepted solution to http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Word/Q_26487494.html

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nhhgictAuthor Commented:
pfsnet - thanks so much for this info it has been really really helpful.

Do you have any ideas why the "User Templates" and "Group Templates" file location settings are NOT configurable via the OCT?

nhhgictAuthor Commented:
Thanks again for everyones help...

As a side note check the following link out for how to add custom.UI ribbons to your deployment...

Let's GoCommented:
You asked
Do you have any ideas why the "User Templates" and "Group Templates" file location settings are NOT configurable via the OCT?
I don't know enough about the OCT to help with that question: I'm just a user!  You could contact Microsoft and suggest they include that feature in the next version of Office.
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