Exchange 2003 / Outlook 2003/2007 - Shared Calendars and appointment scheduling

Posted on 2011-04-19
Last Modified: 2012-05-11
Just come across a slightly annoying problem in outlook - just wondering if anyone knows a work-around for it.

When in outlook, if you create a new Meeting Request or Appointment, and then select Scheduling - you can enter any users name and view their calendar - What i'd like to be able to do is add a shared calendar (located on the exchange server - not against any users) and view the calendar in scheduling view.

If i type in 'shared_calendar_1' as a user in Scheduling - it picks up the calendar from the address book and accepts it as an attendee, but it shows 'No Information' across the entire calendar.

If i open the shared calendar directly from shared folders, i can view the calendar perfectly and see all entries..

Does anyone know how i can view that calendar in the scheduling window?

Question by:Bergstr
    LVL 8

    Accepted Solution

    NO, you can't:   a "calendar" is not a possible attendee, it is its owner who can be.
    Try to meeting a calendar in the real life !?
    You can only scheduler a meeting with an Active directory User or Account ( a person, a room, a resource) who has got an Exchange mailbox.

    What is the object's type of your "Shared Calendar located on exchange server " ?

    If it is a public folder which is used as a group calendar, then you can't view it in scheduling view .  it's by design.

    You can instead use a distribution list (=  group ) to do so. You schedule a meeting with this group (each group member's free/busy information will be add in  scheduling view)

    Author Comment

    Reason for doing it would be to compare all users calendars against meeting rooms so that availability could easily be checked - Guess thats not possible then..! thanks for the information :)

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