Outlook 2010 Auto Accept Meeting Invites as Tentative

Posted on 2011-04-19
Last Modified: 2012-05-11
Anyone know where they hid the option in Outlook 2010 to automatically accept meeting invites as tentative so they will show on my calendar even before I accept or reject them?
Question by:oxo82
    LVL 22

    Expert Comment

    by:Brian B (TBone2K)
    File, Options, Calendar... All the way down at the bottom is "resource scheduling". You can set how it responds to meeting requests there.
    LVL 11

    Expert Comment

    tools, options, prefrences, calendar options..
    LVL 2

    Expert Comment

    Enable calendar atendant in OWA (2010: Options->Settings->Calendar->Automatic Processing).
    If not available, you must create a rule with "run a script" action, after you add with Alt-F11 following VBScript in context ThisOutlookSession:

    Sub AutoAcceptMeetings(oRequest As MeetingItem)
    If oRequest.MessageClass <> "IPM.Schedule.Meeting.Request" Then
    Exit Sub
    Dim oAppt As AppointmentItem
    Set oAppt = oRequest.GetAssociatedAppointment(True)
    Dim oResponse
    Set oResponse = oAppt.Respond(olMeetingAccepted, True)
    End Sub

    Author Comment

    Thank you BillBondo and TBone for your answers, I had found those options, but there isn't a choice that I'm seeing to enable automatic processing and have the meetings marked as tentative. When I enable those options, it simply accepts the request if there is no conflicting appointment on my calendar. I am about to check OWA.

    Author Comment

    I checked OWA but our exchange server is 2003, not 2010. Reading the above VB I don't see where it's accepting the meeting as tentative. Is there any alternative to that?
    LVL 23

    Accepted Solution

    Any meeting that is received, whether read or not (accepted or not), should automatically be stamped in Outlook as tentative.

    <<Soon after a meeting request arrives in your Inbox, a piece of Outlook code — nicknamed the "sniffer" — automatically adds the meeting to your calendar and marks it as tentative.>>

    Having run a test meeting request from one account to another (using Outlook 2010), the recipient account automatically has the entry added to the Calendar upon receipt into the Inbox (appearing faded, but present). Even after only opening the meeting, the status in the Calendar remains faded but present. Opening the item in question from the Calendar simply to view it shows a Tentative status under the Options section of the Meeting tab. The meeting request still appears faded and present in the Calendar view of the recipient account.

    Did you need to have a Tentative status reply sent to the originator?
    LVL 22

    Expert Comment

    by:Brian B (TBone2K)
    I was thinking auto-accept. Yes, what yobri says is true. Outlook will mark a meeting as tentative on the invitee's calendar until they respond to the invitation.

    Author Comment

    Sorry for the delayed response. No, I do not need to have a status sent to the originator. I am now curious as to how it shows on my Droid. Really, I want to see the tentative meetings on both Outlook and my Droid so that I can see who's trying to fill up my schedule and rank the importance of the events so that I can respond properly.

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