Windows Server 2003 Permissions for printing

Posted on 2011-04-21
Last Modified: 2012-05-11
Is it possible to have permissions for printing in Windows Server 2003? Copying files? Example: group 1 to view/upload to folder(cannot print or copy files), group 2 to upload/view/print (cannot copy files).
Question by:hrhittn23
    LVL 13

    Accepted Solution

    If you want to have permissions for printing, first the printer should be a network printer, so users can add it through the domain.

    Make a global security group in AD - for sake of argument lets call the GSG Printer1Users.

    Add your users you want to be able to printer 1.

    On the server that the printer is installed through, select the properties of the printer. Select security.

    Adjust the settings as necessary. Add the Printer1Users as a group and give them authority to print. You may need to remove permissions or deny permissions for other users to that printer.

    I have this set up at our school for the front desk printer. See attached screen shot. Screenshot

    Author Comment

    Thank you very much for your reply!

    I think the problem that lies with.. well we have two main copiers which everybody uses. The solution you pointed out, it seems like User A will either have to be completely blocked from the printer, or allowed.

    Perhaps I can go a little more in depth on what I'm trying to accomplish. I have a specific folder with multiple PDFs/TIFFS which need to be controlled. This will be the only folder on our server that I need to control print/copy privileges. I need User A to be able to print an Excel document from his local workstation to Printer1, but also be blocked from from not only printing to Printer1, but perhaps also from a local printer. I would assume setting privileges for copying files/folders won' be as difficult to control.

    I didn't think/still don't think this is possible, but figured I'd throw it out there for somebody to prove me wrong!
    LVL 27

    Expert Comment

    This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    PRTG Network Monitor: Intuitive Network Monitoring

    Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

    Read about how to approach blogging and about ways to do it right. Stand out from the crowd and let your knowledge be consumed by a large audience. This article aims to explain how your blog should look like,  the most important things to do while b…
    I thought I'd write this up for anyone who has a request to create an anonymous whistle-blower-type submission form created using SharePoint 2010 (this would probably work the same for 2013). It's not 100% fool-proof but it's as close as you can get…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
    Sending a Secure fax is easy with eFax Corporate ( First, Just open a new email message.  In the To field, type your recipient's fax number You can even send a secure international fax — just include t…

    760 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    8 Experts available now in Live!

    Get 1:1 Help Now