Gmail pop to more than one Outlook account. (leave copy on server) if one replies to an email the other PC gets a copy in the inbox. (looks like a new email received)

Posted on 2011-04-21
Last Modified: 2012-05-11

PC1 and PC2 both send/receive emails
Both set to "leave copy on server"
Both (this allows both to take a copy)
All tests ok, but .........

If PC1 replies to an email - then PC2 get a copy in the inbox like its a new email being received.

I cant figure this out.

Can you?  
Question by:fcek
    1 Comment
    LVL 7

    Accepted Solution

    To avoid this you should set the accounts up as Gmail IMAP.  That way the inbox and sent folders (and every other folder) will be exactly the same on all machines accessing the account.

    If User A sends an e-mail, it will be in the sent folder for both User A and User B.  If User B reads an e-mail, it will be marked as read for both User A and User B.

    To do that you'll need to set Gmail to allow IMAP and disallow POP.  Then you'll set up NEW accounts on each of the machines as IMAP accounts, keep the POP accounts while you do this.  Then when your IMAP accounts are set up, drag and drop any files that are in your old mail box (POP) into the IMAP folders so you have all of the e-mail in the IMAP folders.

    Once you've moved everything, delete the old POP account.  Use the IMAP account exclusively.

    The problem with POP is  because POP pulls the e-mail down to the local machines (dangerous if the machine dies - you lose everything), when someone sends an e-mail your settings seem to be to store those sent on the server as well as locally.  If the person is using an iPhone or iDevice to check their mail they may also have it set to BCC them on every e-mail, which means they'll get a copy of anything they send in the inbox.

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