[Webinar] Streamline your web hosting managementRegister Today

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 216
  • Last Modified:

using outlook for my domain


Hi There,

I have a small business and I want to use my domain name for all my emails such the following:

info@mydomain.com  - user
contact@mydomain.com - group list

I mainly want to use Outlook so Please help on how to use outlook for my business
0
AussieSilver
Asked:
AussieSilver
  • 11
  • 10
1 Solution
 
KeterHDCommented:
Do you already have a domain of your own? How does your email work right now? Do you have your own email server, or do you rely on another service provider?
0
 
AussieSilverAuthor Commented:
Hi
Yes I have a domain name and I rely on another service provider
0
 
KeterHDCommented:
Okay. If you currently have a third party managing your email accounts, you would have to turn to them to set up appropriate email rules. Overall, it is quite easy, but usually, this cannot be done on your level. Your email services provider would have to create two new mailboxes (info and contact), redirect emails from info to whichever user you prefer, and redirect emails from contact to a list of users of your choosing.
0
Easily manage email signatures in Office 365

Managing email signatures in Office 365 can be a challenging task if you don't have the right tool. CodeTwo Email Signatures for Office 365 will help you implement a unified email signature look, no matter what email client is used by users. Test it for free!

 
AussieSilverAuthor Commented:
So you mean I have to contact my service provider to create the emails and host them for me ?
0
 
KeterHDCommented:
Well, if you say you already have an email provider, then yes, they would have to handle all the set up, as they are already hosting your emails.

Who is this provider? Is this a public service, such as Gmail? Or do you have a company that specifically hosts your emails; a company, with which you have signed an email hosting agreement?
0
 
AussieSilverAuthor Commented:
I have not signed a mail hosting yet! My domain host is called crazy domains.

0
 
KeterHDCommented:
Okay, so are you currently using Google Apps for your emails?

In order to fully associate your domain with GApps, use help provided here. Note point 11 in the list, where it says you have to associate your domain's MX records with Google Apps.

After you've finished the entire process, create two new groups, Info and Contact. Here are the steps to create a group:
Log into your domain Dashboard withing Google Apps. Click on Groups tab. Click on Create a New Group. Enter group's name and email address (the email address should be Info and Contact accordingly). In Access Level choose Team and check the checkbox saying " Also allow anyone on the Internet to post messages" (see attached image). Click on Create a New Group.

In the next step, you'll have a window where you can add members to your group. Enter their names or email addresses and click the Add button (as Member).

Now when you send email to the group email address (such as Info@<mydomain.com>), they will be delivered to all your users.
Capture.PNG
0
 
AussieSilverAuthor Commented:
Yup I use google apps the Free one not Business.

Will that work for non business version?
0
 
KeterHDCommented:
Yes, it will. The screenshot I took is one from a free version.
0
 
AussieSilverAuthor Commented:
Ok

i will update my domain for MX records as stated in the following:

http://www.google.com/support/a/bin/answer.py?answer=140034

Attached is the administrator page . How can I update the MX records?
1.png
2.jpg
0
 
KeterHDCommented:
Well, I can't see the exact option I am looking for, but I'd guess it is under Domains > Redirects.
0
 
AussieSilverAuthor Commented:
bushit hosting. I have contacted them and they said they must do it over the phone. Can you tell me what exactly I give them to update the MX records?
0
 
KeterHDCommented:
You have to tell them to set following MX server records as your only records, with the following priority for each server:
1. ASPMX.L.GOOGLE.COM , Priority: 1
2. ALT1.ASPMX.L.GOOGLE.COM , Priority: 5
3. ALT2.ASPMX.L.GOOGLE.COM , Priority: 5
4. ASPMX2.GOOGLEMAIL.COM , Priority: 10
5. ASPMX3.GOOGLEMAIL.COM , Priority: 10

Now, priorities-wise: The priority numbers might be different for each provider. The general idea is that the first server (ASPMX.L.GOOGLE.COM) must always be the highest priority, servers 2 and 3 must be equal medium priority and servers 4 and 5 must be equal lowest priority of the group.

If they support Time To Live for these records, they should set it to 300.

This should be about it. Note that these setting might take up to 48 hours to take effect, so if your email doesn't immediately work, it doesn't mean something is wrong - you just might have to wait some time.
0
 
AussieSilverAuthor Commented:
i HAVE SENT THE REQUEST TO THEM AND I'M WAITING TO BE REFLECTED

CHEERS,
0
 
AussieSilverAuthor Commented:
Hi

I got the following email from them:

Hello,

Thank you for your email.

All mx records have been added. Please wait for 4 hours to propagate across the global networks.

If you have further queries, please feel free to let us know.
0
 
KeterHDCommented:
Okay. After you've given them the needed amount of time, you can try to create mailboxes and send emails to your domain.

Next step would be to configure your Outlook. You can use this help document in order to set up your Outlook [assuming you have Outlook 2007]. The only difference would be that the username you would have to provide would be <your email address>@<your domain.com>, instead of <username>@gmail.com.
0
 
AussieSilverAuthor Commented:
YOU ARE THE BEST Keter
0
 
AussieSilverAuthor Commented:
KaterHD,

All works now, Turki@mydomain.com has the following nicknames:

Contact@mydomain,com
info@mydomain.com

after I configure Turki@mydomian.com with Outlook either 2007 or 2010, Can I reply using one of these options?
-  Turki@mydomain
- Contact@mydomain.com
- info@mydomain.com
0
 
KeterHDCommented:
Hey,

By default, You will reply from the account through which you've received the email. so if, for example, you received the email sent to Contact, Outlook will automatically reply through that account. if you want the option to reply through other accounts, just configure them in the Outlook the way you configured the first account. then, when writing the email, you will have the Accounts button, next to your Send button, in Outlook's New Email window, which will allow you to easily choose through which account the email would be sent. then, the recepient of the email, will see that account as the sender
0
 
KeterHDCommented:
Haha, thanks for the praise, by the way. Hope it all works out well.
0
 
AussieSilverAuthor Commented:
All work well
0

Featured Post

Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.

  • 11
  • 10
Tackle projects and never again get stuck behind a technical roadblock.
Join Now