Multiple Calendars in Outlook 2010

Posted on 2011-04-22
Last Modified: 2012-05-11

My boss just got Outlook 2010 and he is trying to view multiple "calendars" at the same time. We have several calendars like "Company Calendar" "Company Bids" and "Vacation" that are actually listed in my Outlook (2003) as "Public Folders" Anyway, he would like to be able to add them to the left viewing pane when he clicks "calendar" In fact, I have a co-worker who can click "Calendar" and all the Public Folders show and he has them checked and therefore they all show at the same time. Unfortunately, he can't remember how he set it up. When I try to add a "calendar" a window opens up and asks for a name. Then it can't find the name "Company Calendar", for example, and I click "show more names" and then it just opens a list of everyone on my domain and a few e-mail distribution groups. I hope this makes sense. Please help.
Question by:bbiit
    LVL 13

    Expert Comment

    I always did this using the shortcut in the left hand pane.

    However, I haven't used 2010 much. It is possible that shortcuts are still used for quick access to Public Folder items.
    LVL 23

    Expert Comment

    by:Brian Gee
    Using the Folder List view, expand Public Folders and find the Calendar(s) in question. Click and drag said Calendar(s) to the Calendar view on the Navigation Pane (where it's listed as Mail, Calendar, Contacts, Tasks, Notes, Folder List) and then go to the Calendar view. You should see the Calendar now in the My Calendars list to select (checkbox).

    Author Comment


    I clicked on Folder List > All Public Folders > Company Calendar, clicked on Company Calendar and dragged down to "Calendar" and it has the circle and slash and will not drop into "Calendars"
    LVL 23

    Accepted Solution

    I'm sorry, I missed a step there. From the All Public Folders, right-click on Company Calendar > Add to Favorites.

    Go to the Favorites folder (which should be above the All Public Folders folder) in the Public Folder root folder on the Folder List, you'll then be able to drag accordingly.


    Author Closing Comment

    Perfect! That did it. Thank you so much.


    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Join & Write a Comment

    Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
    Set OWA language and time zone in Exchange for individuals, all users or per database.
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

    745 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    18 Experts available now in Live!

    Get 1:1 Help Now