Tracking Email Signatures

Posted on 2011-04-25
Last Modified: 2012-05-11
Is there a way in Exchange 2007 to track how users are using Email Signatures when they send messages
Question by:lk1950
    LVL 76

    Expert Comment

    by:David Lee
    Hi, lk1950.

    What do you mean when you say "how users are using Email Signatures"?  Is there any way to use a signature other than to include it in a message?

    Author Comment

    Our Security department wants to know how many users are actually using E-mail Signature feature in Outlook. Sorry for the confusion.
    LVL 76

    Accepted Solution

    That's an impossible question to answer.  Outlook does not have a centralized means of reporting that and there's really no sure way to tell.  Just because someone has created a signature doesn't mean they're using it.  Signatures can be used on a per item basis, so looking to see if a signature is set is also meaningless.  It's also possible to emulate a signature (i.e. include a signature without using the built-in signature feature).  

    The closest you could come would be to use a tool that checks the registry to see if a default signature is set.  Keep in mind that this would only tell you if a default is set.  It won't actually find everyone who is using signatures.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Promote certifications in your email signature

    Has your company recently won an award or achieved a certification? They'll no doubt want to show it off. Email signature images used to promote certifications & awards can instantly establish credibility with a recipient and provide you with numerous benefits.

    Get an idea of what you should include in an email disclaimer with these Top 5 email disclaimer tips.
    Easy CSR creation in Exchange 2007,2010 and 2013
    In this video we show how to create an Address List in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Organization >> Ad…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    737 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    20 Experts available now in Live!

    Get 1:1 Help Now