Tracking Email Signatures

Posted on 2011-04-25
Medium Priority
Last Modified: 2012-05-11
Is there a way in Exchange 2007 to track how users are using Email Signatures when they send messages
Question by:lk1950
  • 2
LVL 76

Expert Comment

by:David Lee
ID: 35462821
Hi, lk1950.

What do you mean when you say "how users are using Email Signatures"?  Is there any way to use a signature other than to include it in a message?

Author Comment

ID: 35728669
Our Security department wants to know how many users are actually using E-mail Signature feature in Outlook. Sorry for the confusion.
LVL 76

Accepted Solution

David Lee earned 2000 total points
ID: 35733057
That's an impossible question to answer.  Outlook does not have a centralized means of reporting that and there's really no sure way to tell.  Just because someone has created a signature doesn't mean they're using it.  Signatures can be used on a per item basis, so looking to see if a signature is set is also meaningless.  It's also possible to emulate a signature (i.e. include a signature without using the built-in signature feature).  

The closest you could come would be to use a tool that checks the registry to see if a default signature is set.  Keep in mind that this would only tell you if a default is set.  It won't actually find everyone who is using signatures.

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