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How to use Alert Me Option in SharePoint Online

Posted on 2011-04-29
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Last Modified: 2012-05-11
Sir,
I have an query related to Alert Me option which is present in Task list of SharePoint Online i.e BPOS,under Action tab.
I have a  Task list on my teamsite and using that task list , i am assigning tasks to my employees. And i have also set up an Email alert using Alert Me option present under action tab over there.
The issue is, i am receving an email alert on my outlook whenever i am assigning a task to my employees, which i don't want . I want to receive an alert only when the task is completed and not while assigning the task.
So,please guide me on this to avoid such issues in future.
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Question by:techgyan
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Expert Comment

by:jessc7
ID: 35491843
I think instead of Alert Me, you want to create a workflow on the Task List so that when the Status is set to Completed, you receive a notification e-mail.

You can do this fairly easily using the free SharePoint Designer 2007.
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jessc7 earned 1500 total points
ID: 35491888
You would set it up similar to this workflow, except instead of moving items, you would create an e-mail to yourself when the item status has changed to Completed:

http://www.codeproject.com/KB/sharepoint/8StepsWorkflows.aspx
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by:techgyan
ID: 35799951
ok
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Author Comment

by:techgyan
ID: 37786107
thanks your valuable reply
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