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Embed PDFs in a PDF using Adobe Acrobat X Standard

Posted on 2011-04-29
Medium Priority
Last Modified: 2012-05-11
I created a proposal in Word 2010 and embedded a few PDFs in it so when the prospect double-clicks on them, they open the reference document (PDF). I think I want to convert the Word Doc to a PDF for delivery but when I print to PDF using Acrobat X Standard, the PDFs that are links in Word are only "pictures" in the PDF.

How can I embed a few PDFs into the main PDF so my prospect can double-click on reference PDFs, from within the proposal PDF, and have the references open?

Thank you!
Question by:Dopher
LVL 23

Accepted Solution

Brian Gee earned 1000 total points
ID: 35496282
Whether you print to PDF or save to PDF (the new Word 2010 feature), you are not going to get the attached PDF content in the Word document into the resulting output PDF. The process of PDF conversion from Word is essentially WYSIWYG (what you see is what you get) so you will get the icon picture of the PDF file in the output PDF document but there is no clickable content brought over from the Word document into the PDF itself.

All is not lost, however. With just a few steps, you can make the PDF picture icons in your output PDF into clickable links that will open up the PDF files you want the user to be able to open.

Here is the process:

Go ahead and print the Word document to PDF format. This way you will have the PDF icons in the output PDF. We will use these icons to create PDF links.
With the output PDF open, we will attach one of the PDF documents you want the user to be able to click to open. Go to View > Tools > Content to gain access to the tools that will aid us in this process. The Content menu will appear on the right-side of the Acrobat window.
Click the Attach a File button from the Content menu. Find the PDF file you wish to attach, select it, and then press the OK button. This will force the Navigation Pane to appear from the left side with the Attachments view showing. The PDF you just attached will be listed here.
Go back to the Content menu and select the Link tool now. Draw a box using the Link tool over the PDF icon of the corresponding PDF that you just attached earlier, since we are going to create a link here.
A Create Link window will appear. Set the Link Type as Invisible Rectangle, and make sure the Go to a page view radio button below is selected (typically by default). Click the Next button.
A Create Go to View window will appear on your screen with a Set Link button in it. Leave it alone for now. Go back to the Attachments view in the left-side Navigation Pane and click to select the PDF you attached earlier. Click the Open button above that PDF to open the document. The PDF in question will now open up in a new window. Now go back to the Create Go to View window and click the Set Link button. After clicking that Set Link button, the PDF that just opened in the new window will disappear.
In the main PDF window, you will see a blue box signifying the area that we drew around the PDF icon to create the link. With the Link tool still selected in the Content menu, right-click in the center of the blue box and choose Properties. Go to the Actions tab in the resulting window that appears, then click to select the Go to a page in another document section. Click the Edit button below and in the resulting window, change the Open in: dropdown menu to New Window. Click OK to close this window and OK one more time to close the other open menu window.
Select the Hand Tool or Select Tool in the toolbar (if you do not see the Hand Tool or Select Tool in your toolbars, you can select it by going to View > Show/HideToolbar ItemsSelect & Zoom > select the Hand Tool (or Select Tool). You will notice the blue box in the PDF disappears afterward. Now go to the PDF icon and when you hover over it, it will have a Pointer finger icon indicating that it is clickable. Click it and the PDF will open up in a new window.
Repeat the steps entailed above for every other PDF you need to have attached and linked accordingly. Be sure to Save your work.

Author Closing Comment

ID: 35514458
Thank you!!

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