Limits on Exchange 2007 Sent and Deleted Email Folders

Posted on 2011-05-05
Last Modified: 2012-05-11
Our users currently have unlimited mailbox size and unlimited recipient policies.  We know that this is a problem.  We have already setup limits on both incoming and outgoing email to 25mb.  Now we are trying to bring down our overall store sizes.  We are trying to do this incrementally so that our users are more open to the solutions we present.  I would like to know how to limit just the Sent, Deleted and Junk folders.  This will “ease” our users into accepting email size limitations and mailbox size limitations.  I cannot file an article on how to limits individual outlook fodders.  Can some help me with this problem?  Exchange 2007 Enterprise.  Is there a power shell cmdlet that would work for individual users and the entire store?  Thanks, Richard.
Question by:RichGrubb
    LVL 1

    Accepted Solution

    I am not entirely sure that is possible. The ability to set thresholds on items sent does not mean you can put a threshold on the folder specifically. Public folders yes.
    The threshold you set on the mailbox determines the user's storage size which encompasses all folders in the mailbox. This should not exceed 1GB for best performance anything over 2GB and you risk corruption of that mailbox and the entire Mail Store.

    I am not sure how big your company is or what you do but if you are small enough to touch each client enforce auto-archive where every month or week it takes the Deleted items older than a month/week and moves to a .PST file on the server or the local PC and same for the other folders.

    Set their warning threshold lower and say their emails will not go out until they archive, setup secondary PST for these folders i.e. "Archive Deleted items.pst and Sent items.pst" then show then how to drag and drop entire weeks, months down easily.
    here is an article explaining storage thresholds and think of your question in this way, if there isn't a threshold has been reached warning message then there is not a corresponding threshold setting.
    LVL 74

    Expert Comment

    by:Glen Knight
    This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Too many email signature updates to deal with?

    Are you constantly visiting users’ desks making changes to email signatures? Feel like it’s taking up all of your time? Wish you could manage all signatures from one central location, easily design them and deploy them quickly to users? Well, there is an easy way!

    Suggested Solutions

    Find out how to use dynamic social media in email signatures with this top 10 DOs & DON’Ts.
    Find out how to use Active Directory data for email signature management in Microsoft Exchange and Office 365.
    In this video we show how to create an Accepted Domain in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Mail Flow >> Ac…
    Viewers will learn how to maximize accessibility options in an Excel workbook for users with accessibility issues.

    779 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    15 Experts available now in Live!

    Get 1:1 Help Now