Can i have a copy of emails when a user is activating "Out of office" in exchange

It depends which version of exchange/outlook you are using.

I know for sure that in 2010 you can set the automatic reply to happen and also set it to forward email on to another email address.

Obviously they'd have to set that up when they went "out of office" though. only take a few minutes.

IE, you put your Automatic reply message in, click the timescale IE what dates or just all the time etc and then click the "rules button" which apply rules to all incoming messages while you are out of the office. IE thats where you put your forwarding.

We run different outlook ranging from 2003/2007 and some of them are 2010 ( majority 2003)
Exchange is 2003 SP2 (6.5.7638)

well then i'm unsure about if the older versions have the ability to set rules for JUST out of office.

though you can just make a rule to forward stuff on and only turn it on when you turn on out of office. it would do the same thing.

Failing that you'd just have to know when everyone was off on holiday and set the forwarding of emails from the server at an admin level. thats just a tick box :)

thanks so far. I know i can do it manually but then i don´t now when they all fly around "out of office" because they are spread around the globe.

maby the rule option have to do.. if there are no other ways...

I did test the Rule option now  and i will do fine !  Thank you!!!