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need to send 1500 emails from my exchange 2003 server

HI - I need to send out approx. 1500 emails from my exchange 2003 server (using Outlook 2003).

These emails will be sent to residents providing info about parking permit renewals.


I would like to send these out using my Outlook 2003 client.

I am concerned about being "blacklisted" as a result of sending this "mass mailing".

What are your recommendations to allow me to send out these 1500 emails.

ALSO - - I will need to send the 1500 out a total of 2 or 3 time over a span of two weeks.  

regards

Kerry







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kpdonahue
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kpdonahue
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1 Solution
 
spiderwilk007Commented:
I would probably setup your mailing list in Excel and use the mail merge feature in word 2003 to accomplish this. Here is the best example I can find:

http://www.ehow.com/how_2020512_set-merge-source.html

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spiderwilk007Commented:
You shouldn't get black listed for sending 1500 emails. Unless they are proven to be real spam and reported to www.spamhaus.org or something like that.
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spiderwilk007Commented:
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Alan HardistyCommented:
If your mail address list consists of valid email addresses, you will be very unlikely to find yourself getting blacklisted.

What will get you blacklisted is if one or more of the email addresses has not been advertised by the blacklist company who set up the address and they are using it as a honeypot address to catch spam.

The volume you are trying to send won't get you blacklisted, but make sure you send emails to one recipient at a time and you should be fine.

Bear in mind that your Exchange server will try to send the emails out as quickly as possible, so if you send them all in one go, you may suffer Internet connections degradation whilst Exchange gets the emails out.

Alan
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kpdonahueAuthor Commented:
What do you mean by

The volume you are trying to send won't get you blacklisted, but make sure you send emails to one recipient at a time and you should be fine.


How do I send to 1500 recipients one at a time ?




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Alan HardistyCommented:
If you are thinking that sending 1,500 emails at once will cause you to get blacklisted, then you won't.

Sending that many messages at once would be best done via mail-merge or similar as already advised.

Where are the email addresses stored?
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kpdonahueAuthor Commented:
Right now I have the addresses in an Excel spreadsheet

one column = actual addresses

no header
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Andrew Hancock (VMware vExpert / EE MVE^2)VMware and Virtualization ConsultantCommented:
Use a specialist email marketing company like Mail Chimp http://www.mailchimp.com/
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Alan HardistyCommented:
So you arenot planning on sending a personalised message then.  Not a problem.  Mail-merge using Excel should be fine.
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spiderwilk007Commented:
Yeah from my comment above, I used to send 10000 billing notices at once using mail merge, never once got black listed. If you have the email list in Excel just do it that way. You should be fine. If you are concerned just check the www.spamhaus.org each day to see if you get blacklisted.
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