asked on

Remove Out Of Office reply text in subject

Is it possible to have an out of office reply go through without saying "Out of Office Reply" in the subject line? I am setting it up as a rule in the OOR settings, NOT in Rules and Alerts.

Thanks

Randy Downs

try this

It depends on where the out of office reply is coming from. Generally you can make the change via your outlook settings.
Source(s):
http://support.microsoft.com/kb/290846

Sekar Chinnakannu

You cant, by using third party tools you can achieve the same.

Randy Downs

This is probably better - http://davidschrag.com/schlog/281/customizing-the-outlook-out-of-office-assistant

In this case, we want to check the “Reply with” button and then click the Template button to create a customized reply message. Enter the desired subject line and text, but leave the To field blank:

Sekar Chinnakannu

check this https://www.experts-exchange.com/questions/22139616/Customize-Out-of-Office-subject-line.html

Nltec118

ASKER

For some reason it is not sending the "reply with" message outside the network. Initially I did not have any text in the AutoReply only once to each sender with the following text box, and no reply was sent. But then once I did, any emails sent from outside the network received that text and the Out of Office reply, but NOT the rule I assigned. Any thoughts on this?

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Randy Downs

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Nltec118

ASKER

Thanks #1, Yes we knew that... I was looking for a way around it. Can anyone tell me of a good third party software to do this? HR wants to send an AutoReply to people who email them resumes. I am also wondering if it will even work with the third party if we dont have that setting changed.

Randy Downs

I don't think 3rd party software can bypass it unless it bypasses Exchange (i.e. send via another mail server or webmail)

Nltec118

ASKER

But a Third party might prevent a loop if it hits another autoreply.... or is there a way to prevent this in exchange, thus removing the main issue?

Randy Downs

Since your email comes in through Exchange your best solution is to implement it there.

Even folks not running Exchange have not found a work around.
http://www.tech-forums.net/pc/f9/microsoft-outlook-out-office-alternative-179481/

Anything like this will need to be implemented on the e-mail server, not on a client machine (which is whay OOA needs Exchange)

Randy Downs

Your Exchange Administrator should be able to allow it for you.

http://davidschrag.com/schlog/281/customizing-the-outlook-out-of-office-assistant

The settings to enable/disable out-of-office and other automated replies are set in the properties of the Exchange Global Settings / Internet Message Formats / Default:

Nltec118

ASKER

#1 - I knew all that, I was hoping to bypass it. What I have gathered here is that an Out of Office Response becomes a different animal when a rule is applied to it. In order for it to work the Allow Automatic Replies must be checked on the server. We do not want to do this, unless we can prevent a back and fourth email chain, ie. something to respond only once to the same address.

Randy Downs

yeah a loop of email replies would be a bad thing.