Shared Contacts

Posted on 2011-05-10
Last Modified: 2012-05-11
Is it possible to create a Shared Contacts list without using Public Folders?  We do not have public folders enabled within our Exchange environment, but have the need for using Shared Contact lists. Thank you for your time.
Question by:HPhillip
    LVL 23

    Accepted Solution

    You can always share your own Contacts list or create a new Contacts folder to house all your Shared Contacts.

    Which version of Outlook are you using? I can tailor better instructions for your version, but in the meantime, here is how to do it in Outlook 2010.

    Create the new Contacts folder under your Mailbox. Name it what you wish and even populate it with some Contacts if you like. Right-click on the new Contacts list from the Folder List view in Outlook 2010 and then go to Share > Share Contacts. You can here designate the members to include and even check a box to provision permissions to the recipients as well. If you needed to be more granular with the permission set, then you could right-click this new Contact list and go to Share > Folder Permissions and designate such here.

    Although the Contacts folder would reside in one user's Outlook profile, the Contacts folder itself would act as a Shared Contacts repository.

    Author Comment

    yobri,  Thanks for the information. This sounds like what we are looking for. BTW we are using Exchange 2010 SP1 with Outlook 2007. Will this same functionality work with the above versioing?
    LVL 23

    Assisted Solution

    by:Brian Gee
    This should work fine but the process will be a bit different. After creating the new Contact folder, run these steps (that I have used before to make this work) to get the shared Contacts folder available to those users requiring access:

    Right-click on the new Contacts folder > Share > designate the users who should have access and the level of access (presumably Publishing Editor or Owner) .

    What has worked for me with a scenario like you have noted is to then drag the new Contacts folder from the Folder List view into an open My Documents window which will create an Exchange Shortcut link. Distribute that link file to the users in question and they can have it on their Desktop, what have you. They can open this shortcut file to access the shared Contacts folder, and upon doing so for the first time, the Contacts folder should become available on the right-side navigation pane of the Contacts view in Outlook under either My Contacts or Other Contacts.

    Author Comment


    Thanks for the info and assistance.  This should work for us.  Very much appreciated.
    LVL 23

    Expert Comment

    by:Brian Gee
    Hello HPhillip, if my assistance with this was deemed helpful, could we please have this question Accepted with one of my posts (as the resolution) selected?

    Featured Post

    What Is Threat Intelligence?

    Threat intelligence is often discussed, but rarely understood. Starting with a precise definition, along with clear business goals, is essential.

    Join & Write a Comment

    Use these top 10 tips to master the art of email signature design. Create an email signature design that will easily wow recipients, promote your brand and highlight your professionalism.
    OfficeMate Freezes on login or does not load after login credentials are input.
    This tutorial will give a an overview on how to deploy remote agents in Backup Exec 2012 to new servers. Click on the Backup Exec button in the upper left corner. From here, are global settings for the application such as connecting to a remote Back…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    754 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    24 Experts available now in Live!

    Get 1:1 Help Now