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Shared Contacts

Is it possible to create a Shared Contacts list without using Public Folders?  We do not have public folders enabled within our Exchange environment, but have the need for using Shared Contact lists. Thank you for your time.
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HPhillip
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HPhillip
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2 Solutions
 
Brian GeeCommented:
You can always share your own Contacts list or create a new Contacts folder to house all your Shared Contacts.

Which version of Outlook are you using? I can tailor better instructions for your version, but in the meantime, here is how to do it in Outlook 2010.

Create the new Contacts folder under your Mailbox. Name it what you wish and even populate it with some Contacts if you like. Right-click on the new Contacts list from the Folder List view in Outlook 2010 and then go to Share > Share Contacts. You can here designate the members to include and even check a box to provision permissions to the recipients as well. If you needed to be more granular with the permission set, then you could right-click this new Contact list and go to Share > Folder Permissions and designate such here.

Although the Contacts folder would reside in one user's Outlook profile, the Contacts folder itself would act as a Shared Contacts repository.
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HPhillipAuthor Commented:
yobri,  Thanks for the information. This sounds like what we are looking for. BTW we are using Exchange 2010 SP1 with Outlook 2007. Will this same functionality work with the above versioing?
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Brian GeeCommented:
This should work fine but the process will be a bit different. After creating the new Contact folder, run these steps (that I have used before to make this work) to get the shared Contacts folder available to those users requiring access:

Right-click on the new Contacts folder > Share > designate the users who should have access and the level of access (presumably Publishing Editor or Owner) .

What has worked for me with a scenario like you have noted is to then drag the new Contacts folder from the Folder List view into an open My Documents window which will create an Exchange Shortcut link. Distribute that link file to the users in question and they can have it on their Desktop, what have you. They can open this shortcut file to access the shared Contacts folder, and upon doing so for the first time, the Contacts folder should become available on the right-side navigation pane of the Contacts view in Outlook under either My Contacts or Other Contacts.
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HPhillipAuthor Commented:
Yobri,

Thanks for the info and assistance.  This should work for us.  Very much appreciated.
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Brian GeeCommented:
Hello HPhillip, if my assistance with this was deemed helpful, could we please have this question Accepted with one of my posts (as the resolution) selected?
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