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Control settings for user alert creation on sharepoint 2007 site... How?!

Posted on 2011-05-11
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Last Modified: 2012-05-11
Hello :)

I'm using sharepoint 2007 - and I have a user who is creating a list on a site for a particular process. They want users who create new items in the list to receive alerts (or be able to sign up to receive alerts, either one) when something changes on an entry they created.

The creating-user should NOT be able to receive any alerts for anything else.

The alert creation window doesn't seem to allow this, it lets the user specify what they want to get alerts on, including everything in the list.

Is there a way to accomplish what's desired here?

Thanks :)
Andrew
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Question by:runelynx
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Expert Comment

by:ufarooq
ID: 35741679
Users with read or contribute permissions can go to that list > action > alert me . here they can set up all kind of alerts and also how frequest they want it .
as an admin you can also assign users to receive alerts .
what do you get on alert creation window .
Do you have alerts on on web application  level . by default they are on unless you manually turn them off . let us know  
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Author Comment

by:runelynx
ID: 35746812
Please see attachment.

Under the section "Send alerts for these changes" ...  I want to only enable "Someone else changes a form created by me" for some or all users.

Is that possible to do for ONLY this site?

I presume alerts are on on a wide-scale level, because they're enabled and work.
alerts.JPG
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LVL 7

Expert Comment

by:ufarooq
ID: 35746904
Under the section "Send alerts for these changes" ...  I want to only enable "Someone else changes a form created by me" for some or all users.

Ans: As an admin you can set (assign) this alert for some or as many ysers as you want to be alerted . from the same screen the one you posted above .

Is that possible to do for ONLY this site?
Ans : yes theses settings are per doc library/list so these settings will be for items created and changed in this doc lib/list

if a user who has read only, he can set up alert only for him self not for other users , the screen he will see is differnt without  the box to enter more users , enjoy  
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Author Comment

by:runelynx
ID: 35746981
But if i setup the alert for the users myself, as admin, will they get the alerts on items THEY create... or on items I create?

The text of the alert makes it look like I'm trying to alert all the users in the box anytime one of my entries changes.
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Accepted Solution

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ufarooq earned 2000 total points
ID: 35747037
Oh OK . i think you are right they will get alert on the item You created . but i would like to test this too . interesting .
that will leave you only one option i think . to ask your users to create alerts for themselves so that any one making  changes in the item they created will  get alerts.
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