delegate receives copies of meeting related messages sent to me

Posted on 2011-05-11
Last Modified: 2012-05-11
User A receives a meeting request and no one else sees it or gets it. User A accepts the request and instantly multiple users that are NOT listed as a DELEGATE under Tools->Options->Delegate(there is nothing here at all) see this meeting request.

We did confirm that some of these same users do have REVIEWER permissions on User A's calendar.

Question by:techservonline
    LVL 47

    Accepted Solution

    Not sure what version of Outlook you are using but 1st thing to do be check you have the latest SP installed
    office 2003 = SP3
    office 2007 = SP2

    then You need to check the delegates for all those listed in the email address field.
    These users could be receiveing the meeting related msg from anyone listed.
    If other in the appointment invetation have delegates, and their option is ticked to received copies of meeting related messages you can turn it off.

    If none of the users in the appointment are showing any delegates in their list, there is a known issue in Outlook and Exchange called Ghost Delegates
    These are users who may have been a delegate at some time, but are no longer a delegate.
    They may not appear in the user delegate list but exchange thinks they are

    To fix this, you will need to go to everyones Outlook profiles listed in the appointment.
    Go to their delegate section
    List down all the current delegates they need or have.
    List down all their current permissions
    Then remove all of them
    Close outlook and reopen it
    and re add all the delegates

    Doing this refreshes the Delegate list in Outlook and on the server
    should be okay then.
    LVL 74

    Expert Comment

    by:Glen Knight
    This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.

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