Export categorised view to Excel in Domino Web Application

Posted on 2011-05-12
Medium Priority
Last Modified: 2013-12-18
Hi all,

Does anyone have a routine which exports a categorised view to excel in the following format:

ColumnA                Column B

Category A             test
Category B             test5
Category C             test10

............................................................automatic page break occurs here.............................
Next page should also create an entry for Category C before it continues with category C documents so the user doesn't get confused.

ColumnA                Column B
Category C  

This is a web application so it needs to be a web export agent.

Your help is much appreciated.

Question by:varvoura
  • 2
LVL 46

Accepted Solution

Sjef Bosman earned 2000 total points
ID: 35746699
If it's a web export agent, have a look at this. No need to write Excel code!


What might be a drawback: I think it only works for the Internet Exploder...

Author Comment

ID: 35753576
Hi sjef,

Thanks for your help and prompt response.

I have already downloaded this agent last week and I also have few other web agents which I run on a regular basis.  I was looking for a solution which first, takes into account the categorised view and also transfers the category row to the next page if a category extends over a page.

LVL 46

Expert Comment

by:Sjef Bosman
ID: 35753975
Notes knows nothing about the size of a page in Excel, so don't expect any miracles there. I think there's an option in Excel to repeat headers on every page. Maybe there's also an option to repeat a row 'header"? Better ask this in the Excel Zone, or have this question transferred there if you want to go that way.

Expert Comment

ID: 35767033
See code below - it exports everything in the view.  Category values will be repeated in every line, but I'm sure you can amend the script to check for this value and not write it if the same.  There's also a call to another routine that formats the cells, which I've commented out.

The parameters are the view being exported and the report type, which is just used in the title.

Sub ExportToExcel (view As NotesView, reptype As String)
      REM Declare variables
      Dim s As New NotesSession
      Dim db As NotesDatabase
      Dim doc As NotesDocument
      Dim xl As Variant
      Dim xlsheet As Variant
      Dim col As Integer
      Dim row As Integer
      Dim eLog As New ErrorLog(False)
      Dim ctr As Long
      Dim title As String
      On Error Goto errorhandler
      REM Set/initialise variables
      Set db = s.CurrentDatabase
      If Not (view Is Nothing) Then
            If reptype = "ViewExport" Then
                  title = db.Title + " - " + view.Name + " view" + Chr$(13) + "as at &D"
                  title = db.Title + " - Ad Hoc Report" + Chr$(13) + "as at &D"
            End If
            Print "Creating Excel Document "
            REM Create the Excel worksheet
            Set xl = CreateObject("Excel.Application")
            Set xlsheet = xl.Workbooks(1).Worksheets(1)
            REM Create the column headings
            col = 1
            Forall vcol In view.Columns
                  xlsheet.Cells(1, col) = vcol.Title
                  col = col + 1
            End Forall
            REM Copy all the data to Excel
            Set doc = view.GetFirstDocument
            row = 2
            While Not (doc Is Nothing)
                  col = 1
                  Forall cval In doc.ColumnValues
                        xlsheet.Cells(row, col) = cval
                        col = col + 1
                  End Forall
                  row = row + 1
                  Set doc = view.GetNextDocument(doc)
            REM Format cells
      '      Call FormatCells(xl, xlsheet, title, "Rows")             - separate routine to format cells
            Print ""
            xl.visible = True
            Messagebox "Error exporting view to Excel", 0+16, "Action Cancelled"
      End If
      Set xl = Nothing
      Exit Sub
      Messagebox "Error exporting view to Excel", 0+16, "Action Cancelled"
      If Not (xl Is Nothing) Then
            xl.DisplayAlerts = False
      End If
      Call eLog.WriteError("Export to Excel")
      Exit Sub
End Sub

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