Posted on 2011-05-12
I have around 100,000 e-mails in Outlook 2007 on a Windows XP PC within hundreds of folders and across 4 physical POP mailboxes from 4 separate servers. I know I need to archive however I have never understood physically, exactly, what happens in the process, where the data actually literally goes, or how I am able to access the archives later, or un-archive (if that's possible).
My goals are these:
1. Be able to access the same e-mail folders, incoming and outgoing including the Sent folder, whether I am using:
a. My Windows XP PC using Outlook 2007 (currently only stored using POP accounts)
b. My MacBookPro using Outlook 2011 (will be buying Outlook 2011 today)
2. How to archive effectively. There are occasions when I am travelling when I need to look up a very old e-mail so the thought of archiving everything to a .pst file and storing it on a local computer is daunting as I know whatever date I pick, there will be a day when I need to look at an e-mail 1 day older than that chosen date. Is there a way to Un-Archive and move archived e-mails or folders back into the active e-mail accounts?
I am trying to be more 'location independent" when it comes to e-mail but at the moment I am basically tied to my local PC or Webmail (for un-downloaded POP e-mail when I have not done a send/receive on the PC). Seems I need to use a mixture of IMAP and archiving in a smart way.
I am travelling tomorrow and buying Outlook 2011 today so any advice would be absolutely fantastic! Thank you everyone.