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How to incorporate a Stationary List in a meeting Request on Outlook

Last Modified: 2012-05-11

I might be shooting in the dark, but I was wondering if there is any option on Outlook whereby we can have a checklist feature pop up whenever someone wants to book a meeting so that the person who books the meeting could see and tick off the stationary and the numbers that he would want along with add-ons like water, mike and projector...or any such things which is already prepeared in the list.

All the person has to do is tick off those items he wants and then send the meeting request across. Once this request comes through, the person in the front office accepting the meeting requests for the meeting rooms would know the items required for the meeting and have them ready when the meeting commences.

If this is not possible to incorporate into Outlook ( what about outlook templates), could you suggest some ways in which we could incorporate this into our company outlook systems as we have hundreds of meeting requests each day and then each time the front office has to run off at the last moment to get the stationary for the delagates who are attending the meeting.

I know that this is not a straight forward question and I would like to genuinely appreciate anyone who gives me a truly workable answer.
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