Exchange 2007 email archiving

mkrh09
mkrh09 used Ask the Experts™
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Is there a feature built into exchange 2007 (when part of SBS 2008) that allows you to automatically archive all of the users mailboxes at predefined times? If not, what is the best solution?  I have came across a program called GFI Mail archiver for exchange, is it any good?
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Top Expert 2011
Commented:
Hi,

There is no build in solution with exchange 2007 (so SBS 2008). Only thing you could do is configure GPO to let outlook archive to pst files automatically but I doubt this is what you want.

Ofcourse there is journaling with exchange 2007 it stores all incoming and / or outcoming email in one big mailbox, this could be an option if you only want to store the email.

Otherwise you would go to use a product like GFI Mailarchiver this works fine, it archives all via the previous called journaling method So everything that comes in or out your exchange server is automatically archived. You can install a plugin in outlook so people can use this for viewing all the email. What it doesn't do is move e-mail from the users mailbox, you will need to configure rules to remove mail from mailboxes. Also you cannot remove items from the archive. So this is great if you must keep all e-mail for legal reasons for a specific time. Note it is a heavy load product so it is advisable to install on a seperate server.

Another option maybe to upgrade to SBS 2011, which included exchange 2010 which has an archive solution build in, but this works a little different it doesn't archive mail when it comes in or out to your exchange server. It works more like archiving to a pst in outlook, but now it archives mails on configured time to a additional archive mailbox.

Hope this helps

Author

Commented:
I don't want any mail older than 4 months to reside in the mailbox to keep the size of the information store to a minimum. I have been manually going to each machine and manually archiving email in 4 month intervals into pst's and saving them where the users can access them if they need to.
Top Expert 2011

Commented:
You could have set these options via a GPO.

If you are going to use GFI Mailarchiver then you could ofcourse create rules on your exchange server to delete mail older than 4 months and your users can find the older mail in the Mailarchiver.

With the exchange 2010 solution you create a policy to move all mail older than 4 months to the users archive mailbox. But the archive mailbox is ofcourse stored on your exchange server, you could decide to create a second store on a different cheaper storage array. If you are interested please take a look at minimal requirement for outlook.

Author

Commented:
"the archive mailbox is ofcourse stored on your exchange server"

What do you mean by this? Do you mean that the email won't be moved to .pst's?
Top Expert 2011

Commented:
Yes in exchange 2010 you have a new feature called Archive Mailbox it is just a specific mailbox on your exchange server. This is one of the great new features, it gives you the oppurtunity to get rid of the pst files.

Read here about it: http://www.howexchangeworks.com/2009/08/archive-mailbox-in-exchange-2010.html

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