how to get access to another persons emails, calendar, contacts

miamiLAW
miamiLAW used Ask the Experts™
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a secretary needs access to her bosses emails, contacts and calendar. she also needs to write an email on his behalf. how can this be done?
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Commented:
You can right click on the Folder(calendar, Inbox, Sent Items etc). And choose Sharing or Permissions.

It could also be located in the properties menu. However this is how you do it.


You simply select the user and then click ok. Tell the secretary to restart outlook and then it works.



Commented:
If you want to grant the user (Secretary) full access to user2's (Boss's) mailbox and not require the "Send on behalf" permission but allow the Send-As permissions, and/or if you do not have access to USER2's mailbox and want to do this administratively:

Exchange 2003:
In ADU&C, Ensure you are viewing Advanced Properties (View - Advanced):
- Properties of USER2 account, Security Tab, Add USER to the list and check to allow the "Send As" permission.
- Properties of USER2 account, Exchange Advanced tab, Mailbox Rights, click to Add USER to the list and grant USER the same permissions as "SELF".

Exchange 2010:
In Exchange Management Console, Recipient Configuration, Mailbox, Right-click USER2,
- Manage Full Access Permissions, Add USER to the list
- Manage SendAs permissions, Add USER to the list.


Top Expert 2011

Commented:
Going to File, Info, Account Settings, Delegate Access from the Boss' Outlook client, you can provision access for the secretary to send emails on behalf of her boss.
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Commented:
rehamris, i did what you wrote, so now, how does she write an email on his behalf and how does she see his calendar and contacts ?

Commented:
after you allowed to access the mailbox like rehamris suggested, do this:
http://office.microsoft.com/en-us/outlook-help/add-another-person-s-mailbox-to-your-account-HP005242139.aspx
Adds the Mailbox permanently to her Outlook.
Cheers
Indi
Commented:
... to only open the other's accessible folder if needed, do this:

Open another person's folders
1.On the File menu, point to Open, and then click Other User's Folder.
 Tip   To avoid this step in the future, see the instructions on how to add another person's mailbox to the Navigation Pane in the Add another person's mailbox to your profile section.

2.In the Name box, enter the name of the person who granted you Sharing or Delegate Access permissions, or click Name to select from a list.
3.In the Folder type list, click the folder that you want to open.

Btw, you'll find all that in MS Outlook help ;-)
Cheers
Indi

Author

Commented:
thats for 2003, how about 2010

Commented:
It was 2007 ;-)
In 2010 go to "File", there you have the "Open" dialogue and the account settings as well. 2010 is pretty much the same as 2007 or 2003, only the menues are different.
As I say, 99% you'll find in the Office Help anyway.
Cheers
Indi

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