how to edit a PDF file sent to me as an e-mail attatchment?

nickg5
nickg5 used Ask the Experts™
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I got an e-mail attatchment and the PDF file is text and images.
One word is spelled wrong.
I'm not seeing a way to edit it.
Can you help?
Thanks.
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Top Expert 2011
Commented:
Do you have Adobe Acrobat? If so and the PDF in question was created from a text document (like MS Word), you can use the TouchUp Text Tool (Tools > Advanced Editing > TouchUp Text Tool) to edit the text accordingly. If the PDF has text that was scanned in as an image, you will likely need to employ text boxes to cover the misspelled text in question and re-type with the correct spelling. If you have Pro version of Adobe, you can Redact the word in question and replace it with the correct spelling or Redact the word in question and use the Typewriter tool to type in the correct spelled word.
Adobe Reader 9.3

and Irfanview and Microsoft Office Picture Manager if the file could be opened with either of those.
Commented:
since you do not have Acrobat you can try one of the many PDF to Word Converters such as this one:
http://www.pdftoword.com/
Then reprint to pdf using one of the many free pdf converters.  We use cute pdf and bullzip printer.
 
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It may be easier to ask the sender to edit the one mispelled word.
Top Expert 2011

Commented:
^ That would be the most optimal course of action only from the complexity and possibly time standpoint.

Since we already posted instructions on this process, we are probably allowed to change the word for you if you are able to upload the PDF to the E-E site....
I got it converted and opened with Word but the part that contains the mispelled word seems to be an image on top of the rest of the document.

I see "replace" and then try to find the mispelled word, and "replace," but it is not finding the word.

I think the word may be imbetted in an image and the PDF file was scanned.
Top Expert 2011

Commented:
Create a text box to cover that part of the image and then fill-in the text box with the correctly spelled text.
Top Expert 2011

Commented:
You can set properties for the text box for the background fill to be white and remove the line color (border) to none from black so that you don't have to have a border around the text box.
there is text at the top of the document and Word has my cursur in that area and able to add text or change text.

But not at the bottom of the page where the mis-spelled word is, though I put a box around the texted area at the bottom.
Top Expert 2011

Commented:
It appears the bottom of the originating PDF was a scan (image) as opposed to the top which had renderable text to convert from.
Create a text box to cover that part of the image and then fill-in the text box with the correctly spelled text.
...........I'm not getting this to work at the moment......
Top Expert 2011
Commented:
Here is the image (from a PDF) in a Word document. The word except is misspelled, and notice the Text Box in the upper right corner (this is on the Insert tab in Word 2010.

 First screenshot.
After clicking the Text Box tool and choosing Simple Text Box, I began typing the correct spelling of the word in the text box. You can right-click and choose Ignore on the word to get rid of the green grammar warning. The text box is too large and is covering the existing text on the image too.

 Second screenshot.
Clicking in the text box will yield resize handles on all edges including the corner. You can resize the Text Box this way. Next, right-click on the Text Box border area, choose Format Shape > (left-side menu section) Line Color > choose No line > (left-side menu section) Text Box > make all the Internal Margins set to 0" > click Close. Finally, you will want to move this Text Box to cover the misspelled area. You can do this easily with your mouse, but sometimes you find that you might need to be a bit more precise. To move the Text Box ever so slightly (nudge), you can click in the Text Box to select it, then click the edge of the Text Box in order to gain the ability to move the Text Box with arrow key clicks from your keyboard.

 Third screenshot.
This is a quick and easy way to make changes on an image that, in this case, was educed from a PDF transition to Word. You can output this Word document back to PDF format either using a PDF printer (like Win2PDF, etc.) or using Word 2010's native Save As PDF functionality.
I have Office 2007.

Top right I have a "replace" option.
That opens a window where I can click on the "go to" tab.
Then > object > enter the name = bitmap image > next > close.
This puts my cursur in the bottom corner of the image where the mispelled word is.
If I try to move my cursur to the mispelled word, a box is put around the image (however, I did that before going to "replace")
If I leave my cursur where it is, in the lower left hand corner of the image, it lets me use my keyboard and type letters, such as: nnnnn.
However, if I try to "back up" with me back space key, the entire image that contains the mispelled word, reverts back to the original image.

The original document had someone else's name and phone number and e-mail address. What they did, was to change it, to my information but spelled a word wrong.

This is interesting, that when I click "next" and "close," and my cursur is in the lower left hand corner of the boxed in image, a back space removes the entire image that has my information. And shows me, the text that was in that area of the document for the previous person (who edited their own so they could change their name, etc. to mine).
Top Expert 2011

Commented:
In response to the last paragraph, it appears that the conversion took an OCR copy (text copy) of all that was in the PDF plus what could not be converted thus rendered in as an image (some PDFs are renderable, and some are OCR'ed for text recognition).

I'm not sure if I understood this clearly, but it sounds like you might be able to delete the image thus showing the previous person's information in text and you would be able to change this text using Word accordingly?

If I'm not correct about that, would you be able to upload a copy of the PDF here, or a screenshot (blanking out what you need to) in order to see some of what is occurring?
I do not know how to do a screen shot and have failed before.

I was able to copy the image that contains the mispelled word.
I've got options, top right like "replace," but I am not finding a way to remove the image and replace it with a new one.

At one point, I was able to use my space bar and back space key and the image with my name on it was gone, and only able to be recovered by closing the Word document and "not" saving the changes.

If I had saved the changes the document would be the original one with the original person's name, address, etc.


...........................................I'm not sure if I understood this clearly, but it sounds like you might be able to delete the image thus showing the previous person's information in text and you would be able to change this text using Word accordingly?
............I thought I had done this because I pasted the image to a new Word. Then I created the new image but could not insert it into the document with the spelling error.
............I can right click on the image and the choice there is "alternative text" but that gets me no where either.
Top Expert 2011

Commented:
To take a screenshot, press ALT + Print Screen keys on your keyboard. Then go to Start > Run > type in: mspaint > OK. From Paint, go to Edit > Paste. Then save the file to your Desktop (using File > Save). You can then upload your screenshot to the E-E board for further assistance.
With the size of the screen shot, no one will be able to make out the intended screen shot of the PDF file that contains the mis-spelled word.

I could enlarge it using Irfanview, unless there is another way.
Joe WinogradDeveloper
Fellow 2017
Most Valuable Expert 2018
Commented:
Nuance offers a free PDF Reader at:

http://www.nuance.com/products/pdf-reader/index.htm

A really nice feature is that you can convert a PDF file to Word 2007, Excel, Word 2003/RTF, or Wordperfect. You simply click the <Convert PDF> button and it opens a web page allowing you to upload the PDF file to be converted and select the file type to convert to, such as Word 2007. I've used it many times and the converted file comes back in a matter of moments. This conversion process is free, as is the Reader itself, although it is not totally altruistic, as Nuance hopes you will like the conversion well enough to purchase their PDF Converter product, which is not free. If you're doing just occasional conversions, the process of uploading the file and waiting for the return email is fine, and the price is right. :)  If you're doing a lot of conversions, you should consider buying the PDF Converter software. Anyway, once converted to Word, you may fix the spelling error, and then use something like CutePDF or doPDF to convert it back to a PDF file:

http://www.cutepdf.com/Products/CutePDF/writer.asp
http://www.dopdf.com/

Regards, Joe
once converted to Word, you may fix the spelling error
...............................

I had already converted it to Word and there is no way to edit the mispelled word because it is within an image.

I downloaded Nuance and went back to the orginal PDF file and opened it using Nuance.
So converting it to Word is of no value?

Joe WinogradDeveloper
Fellow 2017
Most Valuable Expert 2018

Commented:
Correct – if it's an image, then converting to Word doesn't help. You would first have to OCR it to create text, which is easy to do. Is <ee-nickg5-110519-01.PNG> the actual page you need to fix or is that just an example?
Is <ee-nickg5-110519-01.PNG> the actual page you need to fix or is that just an example?
.............all of that was posted by another EE member.

Please read: 35805767 and 35818716
Joe WinogradDeveloper
Fellow 2017
Most Valuable Expert 2018

Commented:
Sorry, missed that. Have you uploaded the PDF file? I don't see it, but maybe I missed that, too.
I can not upload the file. It contains two people's names, phone numbers and email addresses.

The person who had the file, changed their name, and phone number, and e-mail address to mine. All of this was within the larger document which was used for multiple persons. They would just change the name, phone and e-mail on the original PDF file and scan it and send to the new persons.

I was on the receiving end, but they spelled my name wrong.
I can just ask for a new file, but I wanted to see if Word- Office 2007 would let me edit the mis-spelling. (or some other editing software)
Joe WinogradDeveloper
Fellow 2017
Most Valuable Expert 2018

Commented:
I don't know how to do it just with Word, but Office 2007 has a tool called Microsoft Office Document Imaging that may help. You mentioned earlier that you have IrfanView, so you can open the PDF file in IrfanView (you'll need to install the PostScript plug-in from the IrfanView website if you don't already have it) and then do a Save As to TIF in IrfanView. Once you have the TIF, open it in Microsoft Office Document Imaging, and perhaps you can edit it there. After editing, you can create a new PDF via any of the free PDF print drivers that have been mentioned before (my two favs are CutePDF and doPDF). Regards, Joe
Joe WinogradDeveloper
Fellow 2017
Most Valuable Expert 2018
Commented:
Btw, any good quality imaging software will let you do this easily (MS Document Imaging does NOT qualify as "good"). For example, it would be very easy to do this is in Nuance's PaperPort, which is the imaging software I use. If you're looking for good imaging software, PaperPort is available as a download at Newegg for 40 bucks:
http://www.newegg.com/Product/Product.aspx?Item=N82E168168677800SF
This is the standard version, not Pro, but the differences are not significant for most users. Regards, Joe
If I can get the word spelled correctly, then the file format won't matter.
And just print the file or forward it to Office Depot for printing.
So the final format is not a factor, I assume.
It is a one time event, so not able to pay for any software. Also, the person who sent it to me can send me a corrected copy if I am unable to edit this one.

So, if this might work:
Microsoft Office Document Imaging

I'll try it.
Joe WinogradDeveloper
Fellow 2017
Most Valuable Expert 2018

Commented:
Yes, might work. And you might even be able to do it in IrfanView – have you tried that? Once you have the PostScript plug-in installed and can load the PDF in IrfanView, all of the editing tools will work, including the Paint dialog.
Once you have the PostScript plug-in installed and can load the PDF in IrfanView, all of the editing tools will work, including the Paint dialog.
........let me try all that.....thanks...........
the file is no longer needed, so I'll try the above.

what I have is Microsoft Office Picture Manager.
I have Microsoft Office Picture Manager.

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