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grnowFlag for Singapore asked on

outlook 2007 attachments protection

what are some ways to prevent people from copying out attachments like pdf files that are sent in outlook 2007? understand its hard to prevent since people can still use print screen or even cameras to take pictures of the contents. just curious to know what other ways to implement to deter people from doing it
SecurityAdobe AcrobatOutlook

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grnow

8/22/2022 - Mon
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MidnightOne

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Dave

you can't prevent folks re-forwarding or whatever. there are plenty of screen snapshotting apps that will capture arbitary bits of screen...
MidnightOne

g4ugm - you CAN prevent re-forwarding of emails and attachments with MS RMS, however it's not a panacea and still can be worked around with screen shots. If we're talking a four page PDF< sure, easy enough to do. If we're talking a 200 page PDF, less so.
Dave

He asked about with Outlook 2007 and whilst RMS can be used with Outlook its really a totally separate product. He also asked about PDF files as PDF files are usually viewed in a third party viewer which is not RMS aware RMS can't prevent these being saved and forwarded if they can be viewed. There are of course adobe supported rights management servers...

Sadly its also a tad expensive to implement for the typical MS site. Assuming they are using Exchange they probably have the necessary Windows CALS but they would need RMS cals in addition and at $37 per user list it seems expensive for a builtin compent. That is unless they already have an agreement that includes them.

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rwheeler23
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Dave

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grnow

thanks for all the suggestions, will close the question and reward points for suggestion