CrystalReports2011
asked on
Crystal reports - Cross tab Each row starts with a new zero
In crystal reports 2008.
I have inserted a crosstab
I get a zero in each new row - so the cross tabs dont match.
see example below:
expected output:
01 02 03 04
20807 127,069 66,479 7,446 1,685
20808 79,696 70,110 16,868 2,635
20809 121,018 59,016 9,566 5,264
20810 100,463 115,018 8,118 -297
Instead I get output:
01 02 03 04
20807 127,069 66,479 7,446 1,685
20808 0 79,696 70,110 16,868 2,635
20809 0 0 121,018 59,016 9,566 5,264
20810 0 0 0 100,463 115,018 8,118 -297
how do i get rid of these zeros ?
I have inserted a crosstab
I get a zero in each new row - so the cross tabs dont match.
see example below:
expected output:
01 02 03 04
20807 127,069 66,479 7,446 1,685
20808 79,696 70,110 16,868 2,635
20809 121,018 59,016 9,566 5,264
20810 100,463 115,018 8,118 -297
Instead I get output:
01 02 03 04
20807 127,069 66,479 7,446 1,685
20808 0 79,696 70,110 16,868 2,635
20809 0 0 121,018 59,016 9,566 5,264
20810 0 0 0 100,463 115,018 8,118 -297
how do i get rid of these zeros ?
ASKER
those are the months 01 (jan) 02(feb).... till 12(dec)
and 20807 (july 2008)
20806 (june 2008 )
till july 20011
so the row and column headers go a lot further
and 20807 (july 2008)
20806 (june 2008 )
till july 20011
so the row and column headers go a lot further
ASKER
the calculations are correct to the last decimal point
so the formula's and sql's seem correct
but strangely they are all shifted by a zero for each new row
so the formula's and sql's seem correct
but strangely they are all shifted by a zero for each new row
can you post the rpt with data
ASKER
find attached rpt with data.
Report1.rpt
Report1.rpt
The reason its shifting is that you are using the DT for the rows and the columns. So when it gets to the next one it would naturally be one over one down. What do you want to show
do you want service month verses process month?
ASKER
I didn't understand. I am new to CR Cross tab. what does 'DT' mean ?
ASKER
yes thats right. service month verses process month? sum(payment) in summarised fieldl
use the process dt or service dt as the column or row, depending on what you want to show
ASKER
You have exchange row header with the column header.
but I need output like one attached.
Sample-Output--2-.xlsx
but I need output like one attached.
Sample-Output--2-.xlsx
ASKER
The output file has a different format for row and column headers.
I need to change them as well:
1) left hand size row header: date: is in format 200807 (july 2008)
i need it in format 20807 (yyymm) - is this possible ?
2) top column header is date 'mm' format.
but my report decodes if july(07) then '01'
if august ('08') then '02'
You will understand it when you compare my report output with sample output.
I need to change them as well:
1) left hand size row header: date: is in format 200807 (july 2008)
i need it in format 20807 (yyymm) - is this possible ?
2) top column header is date 'mm' format.
but my report decodes if july(07) then '01'
if august ('08') then '02'
You will understand it when you compare my report output with sample output.
SOLUTION
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i took a closer look at the row label you want the year as 2009 =209 ?
if thats the case modify the dateform formula. you will need to parse out the year and then concatenate it . let me know and I will give it a whirl
ASKER
yes
year as 2009 =209
and
but my report decodes if july(07) then '01'
if august ('08') then '02'
may be after that changing the format it will be easier to understand
year as 2009 =209
and
but my report decodes if july(07) then '01'
if august ('08') then '02'
may be after that changing the format it will be easier to understand
so you are following a fiscal year
ASKER
ok i'll google dateform formula and try converting it by then.
i am still not clear with the data mis match in the cross tab.
can you explain why
01
20807 has a zero in your report instead of 127069 as per the same report
i am still not clear with the data mis match in the cross tab.
can you explain why
01
20807 has a zero in your report instead of 127069 as per the same report
ASKER
if you have considered 01 (as jan since you have used a formula month(servie month)
then why is
01 (jan as per your report)
20901 (jan 2009) 107,814 - this is correct if month is july not jan
then why is
01 (jan as per your report)
20901 (jan 2009) 107,814 - this is correct if month is july not jan
ASKER
let me correct the month and year format ... i'll try and then may be it;s easier to understand
I made the july the starting month on the service month so 7=1 8=2 1=7
fixed extra zero in process yearmonth
Report6-modified.rpt
Report6-modified.rpt
ASKER
you have done an excellent job with the formula for converting the date and month format. now that the comparison is easier.
let me clear the confusion with respec to the cross tab data.
output in your report:
1.00 2.00 3.00 4.00
20807 127,068.80 0.00 0.00 0.00
20808 66,479.36 79,696.28 0.00 0.00
20809 7,446.37 70,110.27 121,017.65 0.00
20810 1,685.27 16,868.10 59,015.99 100,463.10
20811 -1,407.95 2,634.82 9,566.39 115,018.23
20812 -740.53 2,485.24 5,264.41 8,118.15
20901 341.25 232.95 2,168.28 -296.78
20902 355.89 634.01 216.73 5,632.71
but sample output is
01 02 03 04
20807 127,069 66,479 7,446 1,685
20808 79,696 70,110 16,868 2,635
20809 121,018 59,016 9,566 5,264
20810 100,463 115,018 8,118 -297
20811 107,395 113,787 10,221 2,474
20812 68,774 110,417 6,530 580
20901 107,814 82,679 8,492 7,673
20902 113,909 71,052 3,585 2,036
correct me if i am wrong but striaght comparison does not match the data.
let me clear the confusion with respec to the cross tab data.
output in your report:
1.00 2.00 3.00 4.00
20807 127,068.80 0.00 0.00 0.00
20808 66,479.36 79,696.28 0.00 0.00
20809 7,446.37 70,110.27 121,017.65 0.00
20810 1,685.27 16,868.10 59,015.99 100,463.10
20811 -1,407.95 2,634.82 9,566.39 115,018.23
20812 -740.53 2,485.24 5,264.41 8,118.15
20901 341.25 232.95 2,168.28 -296.78
20902 355.89 634.01 216.73 5,632.71
but sample output is
01 02 03 04
20807 127,069 66,479 7,446 1,685
20808 79,696 70,110 16,868 2,635
20809 121,018 59,016 9,566 5,264
20810 100,463 115,018 8,118 -297
20811 107,395 113,787 10,221 2,474
20812 68,774 110,417 6,530 580
20901 107,814 82,679 8,492 7,673
20902 113,909 71,052 3,585 2,036
correct me if i am wrong but striaght comparison does not match the data.
ASKER
If this discrepency b/c the sample output has months from 01 till 30.
so the @month_of_service formula should consider month(servicemonth) >=6.(for a particular year) and also next year as well. Month >12 is jan of next year. to get the month number 13
so the @month_of_service formula should consider month(servicemonth) >=6.(for a particular year) and also next year as well. Month >12 is jan of next year. to get the month number 13
His converts all months to a 1-12
What do you want as the rows?
Process or Service date?
What do you want as the columns?
Process or Service date?
Do you want the 1 across the top to be based on the service date?
so a service date of 15 Jul 08
Month 1 - process date in Jul 08
Month 2 - process date in Aug 08
so a service date of 15 Aug 08
Month 1 - process date in Aug 08
Month 2 - process date in Sep 08
Is that what you are looking for?
mlmcc
What do you want as the rows?
Process or Service date?
What do you want as the columns?
Process or Service date?
Do you want the 1 across the top to be based on the service date?
so a service date of 15 Jul 08
Month 1 - process date in Jul 08
Month 2 - process date in Aug 08
so a service date of 15 Aug 08
Month 1 - process date in Aug 08
Month 2 - process date in Sep 08
Is that what you are looking for?
mlmcc
The table is correct based on the data set, unless you have a different rule to group by. I actually performed a summary operation on the data in the report and the values tie.
ASKER
Column header = service date
Row header = process date
sum(payment) as a summary operation for cross tab data.
Row header = process date
sum(payment) as a summary operation for cross tab data.
ASKER CERTIFIED SOLUTION
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mimcc
I think you got , he appears to be looking for service month after process. I missed that,.
Will
I think you got , he appears to be looking for service month after process. I missed that,.
Will
ASKER
Briallant ! Thats exactly what I was looking for mlmcc.
ASKER
Thanks for your help mlmcc and wkrasner for the formulas for the month and the year.
I would be happy to accept both the solutions.
Before I end this question, can anyone of you please have a look at this open question as well:
https://www.experts-exchange.com/questions/27238996/Crystal-report-Blank-Rows-in-Excel-Export.html
mlmcc did reply back but it didn;t help. my entire department is working on it but we haven;t found a solution yet. I need to find a way to remove those extra rows while exporting into excel (data only) from crystal report. Let me know if you want me to send you the rpt with the data. It would save my weekend.
I would be happy to accept both the solutions.
Before I end this question, can anyone of you please have a look at this open question as well:
https://www.experts-exchange.com/questions/27238996/Crystal-report-Blank-Rows-in-Excel-Export.html
mlmcc did reply back but it didn;t help. my entire department is working on it but we haven;t found a solution yet. I need to find a way to remove those extra rows while exporting into excel (data only) from crystal report. Let me know if you want me to send you the rpt with the data. It would save my weekend.
I really don't think there is a way to remove those rows.
mlmcc
mlmcc
ASKER
I have uploaded the report and the data. wonder if you can give a last try.
DO you have further column headers?
mlmcc