Taking export of user's mailbox/Outlook data

kam_uk
kam_uk used Ask the Experts™
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Hi

Two of our users are leaving our company to work for a sister organisation where they have a different Exchange org etc. These users need their mail data exported to PST file.

I need to make sure that I get all their data off ok.

I've given myself rights to their mailbox, was wondering on the best process to export the data to a PST file each on my PC.

I could either:

1. Add them to my existing profile, then Import and Export Wizard > Export to a file > PST, but then I don't seem to be able to click on "Mailbox - User1", only Inbox, Calendar etc seperately. Does anyone know how I can get everything in one PST?

2. Create a seperate profile for each user on my PC and do the above but, again, not sure how I can export all mailbox data to one PST file, rather than having seperate ones for Inbox, Calender, Notes, Tasks etc

Could someone help me?
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Neil RussellTechnical Development Lead

Commented:
What version of Exchange server?

Author

Commented:
We're running Exchange 2007 SP3.

Author

Commented:
Thanks, I did consider that too, but means I need to get Exhange Management Tools installed on my machine etc.

Is there no way to do this via Outlook itself?
Neil RussellTechnical Development Lead

Commented:
Can you not just log onto the exchange server?

Author

Commented:
You can't do this from an Exchange server, has to be a 32bit machine with 32bit Exchange Management Tools installed as well as Outlook.
If you don't want to use powershell. Create an outlook profile for 1 user and use the export wizard.. But I use powershell for this normally.

Author

Commented:
Is there any difference between using PS and Outlook?

Because in Outlook I can't figure out the below:

"Import and Export Wizard > Export to a file > PST, but then I don't seem to be able to click on "Mailbox - User1", only Inbox, Calendar etc seperately. Does anyone know how I can get everything in one PST rather than having seperate PST foe Inbox, Calendar, Notes etc)
That's why you need to create a separate profile in outlook for just this user.

Thae outcome is the same.

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