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Outlook - Deleting a Category from Contacts

Posted on 2011-09-02
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Last Modified: 2012-08-13
Looking for someone willing to right a script that can detect all contacts with a certain category, remove and replce the catagory in all the contact records.
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Question by:afreestyle
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LVL 93

Accepted Solution

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Patrick Matthews earned 2000 total points
ID: 36475798
The following works in Outlook 2007.

It's a bit tricky: Outlook stores category assignments as a comma delimited list, so you have to be very careful about doing the replacements.

Sub ReplaceCategory()
    
    Dim fld As Folder
    Dim it As Object
    Dim Counter As Long
    
    Const OldCat = "Foo"
    Const NewCat = "Hee"
    
    Set fld = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts)
    For Each it In fld.Items
        If it.Class = olContact Then
            If InStr(1, ", " & it.Categories & ", ", ", " & OldCat & ", ") > 0 Then
                If it.Categories Like OldCat & ", *" Then
                    it.Categories = Replace(it.Categories, OldCat, NewCat, 1, 1)
                ElseIf it.Categories Like "*, " & OldCat Then
                    it.Categories = Left(it.Categories, Len(it.Categories) - Len(OldCat)) & NewCat
                Else
                    it.Categories = Replace(it.Categories, ", " & OldCat & ", ", ", " & NewCat & ", ")
                End If
                it.Save
                Counter = Counter + 1
            End If
        End If
    Next
    
    MsgBox "Done; " & Counter & " contacts updated"
    
End Sub

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Author Comment

by:afreestyle
ID: 36475811
Thank you for the quick responce. Could you possibly add a quick blub on how to run this?
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LVL 93

Assisted Solution

by:Patrick Matthews
Patrick Matthews earned 2000 total points
ID: 36475870
From Outlook, hit Alt+F11 to get t the VB Editor.

Insert a new module, and paste my code in there.  Modify the contants for the old category and the new category.  To run it, hit F5 in the VB Editor, or Alt+F8 from Outlook.
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Author Comment

by:afreestyle
ID: 36475946
Am I missing a step?

Everything seems to function, but when I go look at the contact it is still categorised as Foo.

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