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Shared Global Outlook Calendar

Posted on 2011-09-03
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Hi

At work we use MS Outlook. Previously I set up a shared calendar in Sharepoint and all my team have it now linked to their outlook accounts.

I want to start using this calendar for scheduling releases and tasks within development life cycle. As we are a globally disperse team (3 teams - one in APAC, EMEA and NA) I thought the calendar would help serve as a reminder and a planning tool

Two things I need to be able to do

1) Prior to a meeting which is scheduled in my own personal calendar I get a reminder. However, I never get a reminder on the shared calendar items. How can I ensure that everyone gets a reminder x days in advance. Is it also possible to set multiple reminders - say first reminder is 7 days in advance, second reminder is 2 days in advance?

2) Is it possible to make some calendar items visible to some people and not others? For example team leads only need to be aware of some items, or BA's only need to be aware of others?

Thanks in advance
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Question by:bowemc
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apache09 earned 2000 total points
ID: 36481326
What Version Of sharepoint are you using?
What version of Outlook and exchange are you using?

If anything less than Sharepoint 2010/and Outlook/Exchange 2010....
This is not really possible as sharepoint integration is not supported
The funcionality between the two is limited to a one Way Sync.

I have seen users get around this by using a Shared Calendar in Exchange
Then Add the OWA Web part to the sharepoint site or users Site\area
They can then view both the sharepoint site and the calendar, via owa, on the same page at the same time

This also gives you the ability to add a bit more Security and or limit views of particular appointments to specific people or groups.....which i dont even think it possible even if you had Sharepoint 2010/Outlook/Exchange 2010
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