?
Solved

versioning on a list

Posted on 2011-09-03
6
Medium Priority
?
206 Views
Last Modified: 2012-05-12
I have versioning turned on for a list (SP 2010)
In that list there are 2 fields that are multi lines of text.
Each time this list is opened (EditForm.aspx) my name and the current date/time is added to the 2 multi line text boxes even though neither were touch and are both empty!
Is there a way to stop this?
I can see why you would have the user and the time added to the end of a comment when added but not to denote the last time the list item was edited in other areas
0
Comment
Question by:QPR
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 3
6 Comments
 
LVL 16

Accepted Solution

by:
jessc7 earned 2000 total points
ID: 36897307
Here is an alternative:

An easy way to implement "Append-only comments"
http://fangdahai.blogspot.com/2010/07/easy-way-to-implement-append-only.html

In the workflow, you could check for an empty value before appending it to the new column.
0
 
LVL 29

Author Comment

by:QPR
ID: 36900472
Thanks, not sure how that relates though. I want list versioning and I want comments appended. I have both. What I don't understand is why the 2 multiline text boxes are populated with the user's name and the date/time when nothing has been added to these fields. See the image below. The 2 fields "technicians comments" and "resolution" have my name (blanked out) and the date time in them.
I don't under stand why when nothing has been entered into these fields.
If I open the list item and add/change something e.g. the title or the description then the "technicians comments" and "resolution" fields will then have a second line again showing my name and the date/time. I don't understand why it does this.
 names and dates
0
 
LVL 16

Expert Comment

by:jessc7
ID: 36900567
Unfortunately, that is just the default behavior of SharePoint in this scenario. When someone edits/saves a list item that has appended comments enabled, it saves the time stamp of the save regardless of if a comment was added. I agree this seems like a waste and can be confusing.

The link I sent you was an example of how to create your own appended comments functionality, and use a workflow to only append the comments when there are actually comments entered. This would be a way to answer the default behavior.
0
The Eight Noble Truths of Backup and Recovery

How can IT departments tackle the challenges of a Big Data world? This white paper provides a roadmap to success and helps companies ensure that all their data is safe and secure, no matter if it resides on-premise with physical or virtual machines or in the cloud.

 
LVL 29

Author Comment

by:QPR
ID: 36914160
I don't mind it saving the timestamp info, I just don't get why it puts that timestamp info inside the mutiline text boxes. If I go into that list item and change the title 10 times and then view the list item, the multi line text boxes will have 10 repititions of my name and the dates... even though the boxes themselves contain no text
0
 
LVL 16

Expert Comment

by:jessc7
ID: 36914178
Yes, as I said, the default behavior of SharePoint with appended comments fields is to automatically add the time stamp. I agree that doesn't make sense, and I understand what you are saying. I posted a workaround if you are interested.
0
 
LVL 29

Author Closing Comment

by:QPR
ID: 36914192
thanks
0

Featured Post

What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Note:  There are two main ways to deploy InfoPath forms:  Server-side and directly through the SharePoint site.  Deploying a server-side InfoPath form means the form is approved by the Administrator, thus allowing greater functionality in the form. …
Last week I faced a strange issue recently, i have deployed SharePoint 2003 servers for one project and one of the requirements was to open SharePoint site from same server. when i was trying to open site from the same server i was getting authentic…
Michael from AdRem Software explains how to view the most utilized and worst performing nodes in your network, by accessing the Top Charts view in NetCrunch network monitor (https://www.adremsoft.com/). Top Charts is a view in which you can set seve…
Monitoring a network: how to monitor network services and why? Michael Kulchisky, MCSE, MCSA, MCP, VTSP, VSP, CCSP outlines the philosophy behind service monitoring and why a handshake validation is critical in network monitoring. Software utilized …

800 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question