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import excel data to sharepoint 2010

Hi there,

resonably new to sharepoint 2010 development and have been tasked with converting a large spreadsheet for pricing into a sharepoint system. Problem I have is taht when i use the sharepoint Create List from Excel data import routine, sharepoint insists on making some of the columns into Multi Line test fields EVEN THOUGH the data is at max 80 chars in length. Is there a trick to this? How can I force the column types on the import?
OR
Is there a way to create the list first and then import the data to the existing columns?

I'm sure i'll have lots more questions on this project so be prepared :P

Regards,

Neil
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Neil Russell
Asked:
Neil Russell
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2 Solutions
 
Christopher WhiteSenior EngineerCommented:
Hi Neil

Is there any reason they don't want to keep the excel format ?

You could upload the excel document a library (Make it a trusted location via Central Admin for excel services) Then use a web part to display the spreadsheet. User will have a read only interface which they can use, formulas will work but the data can't be changed. Which I think would be good for a pricing.  

Updates to the spreadsheet can be reversed and tracked via versioning. Which I would think would be desirable no?
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Neil RussellTechnical Development LeadAuthor Commented:
Talk some more :D

The spreadsheet is only a base price list, the actual data will be displayed in a number of views filtered on criteria to limit who sees what.  Can you point me at anything that might give examples of that and what your saying?
Using that spreadsheet to then form the data for filtered views.

Thanks
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Christopher WhiteSenior EngineerCommented:
Ah ok, I see

The excel web part will not be able to filter views since it does not create custom views for itself based on the user only the effective permission which there is only one (read only) for all who use the webpart.  
.

So think this may not be the option for your job requirement. If you need to use the security trimming Features and Audiences which it sounds like you will. A custom list is your best bet.

Have you tried exporting to CSV from excel then Using the CSV file to create your custom list ?  
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Christopher WhiteSenior EngineerCommented:
Here is a link to an overview on excel services in sharepoint.

http://msdn.microsoft.com/en-us/library/ff640648.aspx#excelservices

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rajapandian_81Commented:
Hi,

--------->>>> Is there a way to create the list first and then import the data to the existing columns?

Yes, you can create the list first, go to datasheet view of list, then copy the records from excel and paste in datasheetview of list.
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Neil RussellTechnical Development LeadAuthor Commented:
Thanks
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