Outlook Mass Mailing

Posted on 2011-09-06
Medium Priority
Last Modified: 2012-05-12
I'd like to e-mail 1000+ people with their login and password information. I don't want to use an attachment. I want to insert their login and password into the body of the e-mail text. These e-mail accounts will not be used for a mailing list. The login, password, and e-mail address are in an EXCEL file.

How do I do this?
Question by:dwiseman3
LVL 10

Accepted Solution

jayca earned 2000 total points
ID: 36489946

Mail Merge from Word with another source
When you want to send out personal emails via Outlook but the information itself isn’t in Outlook, then you can start your mail merge from within Word as well. The process is similar as doing a mail merge from within Word with Outlook as the source with additional step of matching the merge fields.
 1.Start the mail merge from Word again as indicated above until you reach the screen with Step 3 in the Mail Merge Wizard.
2.In Step 3 select "Use an existing list".
3.Click the Browse… button.
4.Select the location of the document containing the information. This can be Excel sheets, Access Databases, Database Queries, Text Documents and many other sources as long as it is in a structured format Word can work with.
Depending on the file type you selected you might need to put in the delimiters; the characters that are used to separate the columns and rules.
5.After you have selected the file and optionally filtered your contacts to address, continue to Step 4.
6.When you reach Step 4, it is a good time to match the fields from your source to Mail Merge fields to be able to use the predefined blocks such as "Greeting Line".
For instance, when you have an Excel sheet that contains the columns Name, Email Address, Usernames and Passwords, you’d want to match the Name field to the "Last Name" merge field. a.Match the fields;
Word 2007 and Word 2010: press the Match Fields button.
Word 2003: press the 10th icon from the left (labeled Match Fields) on the Mail Merge toolbar shown above.
b.You’ll now get a dialog with standard Merge Fields in Word which can be used in standardized templates.
c.Expand the drop down list next to "Last Name" and set it to the column in your source document (in our case an Excel sheet) containing that information (in our case the column "Name").
d.Match up other fields if you need and press OK to close the dialog.

7.You can now continue with the mail merge as indicated in the process above.
8.When you get to the dialog to send the messages, you must set the "To:" field to the column that contains the list of email addresses to send to.

Author Closing Comment

ID: 36492514
Thank you for the detailed explanation.

Featured Post

Easily manage email signatures in Office 365

Managing email signatures in Office 365 can be a challenging task if you don't have the right tool. CodeTwo Email Signatures for Office 365 will help you implement a unified email signature look, no matter what email client is used by users. Test it for free!

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Often, the users face difficulty in accessing Outlook 2016 PST files on Windows 10 computer. One of the reasons behind it is the improper functioning of MS Outlook when the user tries to open it. MS Outlook suddenly stops working, or it will not op…
Office 365 has multiple features and services which are specially designed to help businesses to reduce their dependence on on-premises IT resources. It also offers great flexibility and enhanced security. But like any other data, Office 365 mailbo…
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…
As many of you are aware about Scanpst.exe utility which is owned by Microsoft itself to repair inaccessible or damaged PST files, but the question is do you really think Scanpst.exe is capable to repair all sorts of PST related corruption issues?

597 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question